Executive Assistant

As Executive Assistant, you will work out of our Chicago headquarters on a hybrid basis and report directly to the CEO. Successful candidates will be self-starters who are responsive and excel in a fast-paced environment. The ideal candidate will be intuitive, detail oriented, reliable, resourceful, thoughtful, trustworthy and have the highest ethical standards.

This Role Is for You Because

You are a motivated self-starter, capable of working independently with minimal direction and supervision. You thrive in providing administrative support within a fast-paced environment. Demonstrating a high level of judgment and discretion, particularly concerning confidential information, comes naturally to you. Your interest in connecting the dots and anticipating needs to ensure that your executives can navigate their days seamlessly.

What You'll Do:

• Provide direct administrative assistance to the company's CEO and offer general support to the company's Executive Leadership Team and Chicago office.
• Efficiently manage the CEO's schedule, prioritizing appointments and meetings to ensure critical matters receive appropriate attention
• Coordinate domestic and international travel arrangements, including transportation and hotel accommodations, create detailed travel itineraries, and ensure the validity of all visas and passport information; manage and maintain calendars.
• Assist in creating presentations for various team meetings and generate ad hoc reports as requested.
• Organize both onsite and offsite meetings
• Act as a liaison between the CEO, Executive Leadership Team, Senior Leadership Team and other business contacts
• Support event planning activities both locally and internationally as required.
• Complete expense reports, purchase orders, and contracts, manage corporate card purchases, and participate in budget planning and tracking as necessary.
• Oversee general office management duties, including inventory management, documents signed/notarized, and visitor registration facilitation. This person will need to work from our Chicago headquarters office 2 days per week, and potentially more frequently on an as-needed dependent upon the CEO's in-person meeting schedule. Advance notice will be provided when additional office attendance is required.
• Provide clerical support and assist with miscellaneous administrative functions, such as managing incoming and outgoing mail, contracts, processing invoices, and expenses.
• Savvy with IT to address support issues
• Undertake additional special projects as needed.

All About You:

• Exceptional communication, organizational, and time management skills.
• Extensive experience in Microsoft Outlook, Word, Excel, PowerPoint
• Ability to effectively manage multiple projects simultaneously, meeting deadlines consistently.
• Strong interpersonal skills with the ability to communicate effectively to people of different backgrounds and levels of experience.
• Bachelor's Degree or professional work experience
• 5+ years' experience in administrative environment with Executive Assistant (EA) or equivalent experience
• 5+ years' experience with Windows desktop computer applications: Word, Excel, PowerPoint and Microsoft Team and collaborative tools.
• 5+ years' experience core competency in managing executive travel, email, calendar, and contact list, budget and expenses.

What makes us great:

• Comprehensive compensation
• Flexible working hours
• Work-life balance initiatives
• Autonomy – we embrace personal freedom and responsibility
• Creativity – we are open to new ideas of how we can be better
• Growth – we want you to develop personally as well as professionally
• Top-notch professionals who are passionate about what they doing
• People-oriented environment and supportive atmosphere