Executive Assistant and Board Liaison

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

The Executive Assistant and Board Liaison has primary responsibility for direct administrative support to
the CEO, as well as board and committee support for the Center for Transforming Lives Board of Directors
and the Foundation for the Center for Transforming Lives Board of Directors. Additional responsibilities
include providing electronic and physical copy record management for CEO and board functions,
scheduling and meeting support for the CEO and board, and other administrative responsibilities as directed
by the CEO. Provides operational and supervisory oversight for reception and office functions.
RESPONSIBILITIES
Maintains board calendar, on a monthly and annual basis, to ensure adequate preparation for board
activities.
Prepares document packets for board and board committee meetings, including handouts from all
departments and documents requiring a signature, and maintains all current and historical board
member records.
Maintains accurate minutes for board meetings, including secure storage of meeting minutes,
current and historical.
Responsible for scheduling appointments, calendar coordination, and communication for CEO
while providing email support, including review and response as needed.
Process internal and external office documents, including preparation for CEO signature. Ensures
documents requiring CEO awareness and approval are presented for signature promptly.
Maintains electronic and hard copy files related to the executive office.
Accurately and timely prepare all expense and/or expenditure forms as requested by the CEO.
Assists in processing documentation related to board activity, funding submissions, contracts,
personnel, etc. as needed by the CEO.
Supports the operational function of the administrative office including maintaining accurate
documents on the agency intranet.
Provides supervision to Operations Coordinator.