Office Manager/Accounts Payable

The ideal candidate will have strong leadership skills, excellent communication abilities, and a knack for problem-solving. This role requires a detail-oriented individual who can effectively manage multiple tasks and priorities in a fast-paced environment.

Responsibilities:

• Manage all sales and quotes on the product and shipping in a timely manner.
• Once the order has been confirmed, schedule with internal team and schedule the carrier for pick up and loading.
• Coordinate an efficient daily shipping schedule for drivers.
• Process orders that must be shipped out by UPS, from packaging and labeling.
• Communicate with customers on payments and report weekly on collection efforts.
• Update the inventory in the system once delivery has been received on supplies.
• Manage the international orders and shipments.
• Month end closing - Record all inventory adjustments into the system, and report the company cost transfers, any journal entries if needed.
• Primary receptionist for all of Corporate.
• Scan, review and process received vendor invoices.
• Initiate and manage approval workflow to appropriate manager and G/L code all invoices.
• Resolve contract, invoice, or payment discrepancies and documentation.
• Monitor accounts to ensure payments are up to date and reconcile monthly vendor statements.
• Track all capital expenditure expenses & monthly reconciliation.
• y & natural gas.
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Requirements:

• Bachelor’s degree preferred
• 3+ years related experience or equivalent combination of education and experience.
• Must have excellent communication and interpersonal skills; take ownership of assigned tasks.
• Ability to take initiative and work with minimum supervision, self-motivated.
• Proficient Microsoft Office and Excel skills