Finance Specialist

Finance Specialist

Location: Pierre, SD

Agency: Capital Area Counseling Service

Employment Category: Full-Time

Employment Type: Hourly

Starting wage: $30.00/hr.

Benefits: Employer paid monthly premiums for health, dental, and life insurance for the employee; 401K participation with an up to 6% match after meeting eligibility requirements; paid holidays; paid YMCA family membership; and vacation and medical leave

Perquisites: continued education/professional development opportunities and a supportive team environment that promotes staff wellness and self-care

Position Description: An effective Finance Specialist will work alongside the Chief Financial Officer in achieving the agency’s mission, goals, and objectives through strong fiscal management.

Duties/Responsibilities:

Financial Analysis/Accounting:

Assists the Chief Financial Officer (CFO) in:

Gathering and evaluating financial data to arrive at accurate conclusions and developing effective solutions.

Obtaining, analyzing, and verifying proper entries needed to prepare financial and budget statements.

Preparing reports and projections based on financial analysis.

Performing ad hoc financial analysis as requested by the CFO.

Reviewing and understanding all funding sources.

Preparing and entering all accounting system entries, including expenditure and revenue corrections, as well as all month and year-end adjusting entries, including leave accruals, insurance, depreciation, accounts payable, and accounts receivable.

Monitoring and recording accounts in the general ledger (GL) to ensure all entries are accurate and all transactions are reported in accordance with the general accepted accounting principles (GAAP).

Analyzing and preparing the annual budget.

Gathering data and preparing the annual cost report submitted to the state.

Grants Management:

Interprets federal grant management requirements including match requirements.

Maintains grant sheets, prepares corrections, determines availability of funds, and notifies the Chief Financial Officer of funding issues and makes a recommendation to solve.

Provides technical assistance for the coordination, preparation and submission of federal grant applications, adjustments to grants, and inter-grant transfers.

Reconciles federal funds received to federal fund expenditures recorded on accounting system on a regular basis.

Payroll:

Responds to and resolves any inquiries regarding paychecks.

Maintains monthly payroll checklists and records.

Runs necessary reports from the Human Resources Information System (HRIS) and review for accuracy.

Reviews trial payroll reports and will address any need for correction.

Communicate with HR regarding adjustments for wages, compensation benefit rates, employee status changes, and other issues as needed.

Prepares and posts the cash journal voucher entry to the accounting system.

Maintains strict confidentiality of payroll information.

Special Contract Invoicing:

Prepares monthly invoices for the agency specialty contracts by:

Gathering data from the Electronic Health Record (EHR) system.

Obtaining and interpreting transaction reports from the accounting system.

Maintaining ongoing spreadsheets.

Other Relevant Duties as Assigned

Required Skills / Abilities:

Financial and accounting background, including understanding of profit and loss, balance sheet, cash flow management, general finance, statistics, and budgeting.

Strong analytical and financial modeling skills.

Ability to problem solve financial situations.

Ability to gather and analyze data in order to produce reports and make improvement recommendations.

Excellent time management and organizational ability.

Ability to multi-task and meet constant deadlines.

High level of integrity and dependability with a strong sense of urgency and results.

Commitment to personal and organizational growth.

Strong interpersonal and communications skills.

Ability to work cooperatively with others in a team environment.

Ability to maintain confidentiality and comply with agency ethical and compliance standards.

Advanced MS Excel skills and financial modeling and familiarity with accounting software

May need to use personal vehicle for work-related tasks and must provide proof of insurance.

Valid driver’s license.

Education and Experience:

Bachelor’s degree in accounting and two years of prior experience.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.