Office Coordinator Administrative Assistant

Local fast growing accounting firm, looking for an Office Coordinator!

Benefits:

• 6 Holiday PTO

• After 1 Year 9 PTO, 1 day per year will be added

• Health, Vision & Dental

• Wellness Off Day! - Monthly paid day off

Responsibilities: 

Greet and welcome clients as soon as they arrive at the office.

• Answer, screen, and forward incoming phone calls - Up to 50-60 Peak Season / 20-30 Off Peak

• Schedule all client appointments and update calendars - Complete reminder calls for set appointments

• Ensure all pertinent information is received from clients for preparation of set appointments

• Maintain contact lists and all client information

• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)

• Provide basic and accurate information in-person and via phone/email

• Receive, sort, and drop off mail/deliveries

• Manage the General Email box

• Order office supplies and keep inventory of stock

• Coordinate lunches for interns to ensure full coverage at reception desk

• Arrange travel and accommodation, and prepare vouchers

• Keep updated records of office expenses and costs

• Perform other clerical receptionist duties such as filing, photocopying, scanning, and faxing Additional Job Responsibilities: • Assist Executive Committee with Special Projects

• Ensure all office equipment is operational by completing preventative maintenance requirements, calling for necessary repairs, and maintaining equipment inventories

Job Skills and Qualifications:

• Proven work experience as a Receptionist, Front Office Representative, or similar role • Proficiency in Microsoft Office Suite

• Hands-on experience with office equipment (e.g., copiers and printers)

• Professional attitude and appearance

• Interpersonal skills: Receptionists are often the first person a visitor meets when visiting an office. This means that receptionists must have excellent interpersonal skills to ensure visitors have good first impressions and feel welcome. Receptionists also must answer phones and respond to correspondence in a friendly way to maintain positive relationships with both clients and employee