Administrative Assistant

Are you organized, detail-oriented, and ready to dive into a dynamic automotive service administrative role? Smithwest Service Center is seeking an Automotive Administrative Assistant/Receptionist to be a cornerstone of our operations. As an integral part of our team, you'll support our Owner & Service writers & especially our clients, maintain office efficiency, and ensure our customers receive top-notch service.

Responsibilities:

• Answer and direct phone calls to the appropriate contacts.
• Schedule appointments and meetings, keeping everyone's time organized.
• Assist in drafting and distributing emails, memos, and other correspondence.
• Maintain filing systems and keep office policies up to date.
• Order office supplies and research cost-effective deals.
• Handle travel arrangements and expense reports as needed.
• Maintain and handle all credit card and cash transactions from customers.
• Assist Service writer with data entry of all invoices for parts and services as needed.
• Maintain DOT records of all travel times for tow truck drivers.
• Dispatch and record all AAA calls daily.
• Provide general support to visitors and serve as a point of contact for clients.
• Liaise with executive officers to address service writers' and employees' inquiries.
• Report to owner on a day-to-day basis on the functioning of the business.

Requirements and Skills:

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Has or is working at a franchise dealership receptionist or independent automotive shop minimum of at least a year.
• Familiarity with office management systems and equipment.
• Long hours on your feet
• Proficiency in MS Office, particularly Excel
• Strong time management and prioritization skills.
• Exceptional communication skills, both written and verbal.
• Excellent organizational abilities and attention to detail.
• Hospitality industry for at least 2 years.
• High School degree required; additional qualifications are a plus.

Salary Range:

• Competitive salary range of $800.00 to $1100.00 per week, based on qualifications & experience, on a 5- or 6-day workweek.

• Benefits:

• Medical, vision, dental, and life insurance after 90 days of employment
• Paid time off (PTO) 90 days
• Paid vacation 1 year
• A 401(k) safe harbor retirement plan after 90 days
• Pension Fund 90Days

If you're ready to be an essential part of a thriving automotive service center and have the skills we're looking for, apply now! Your dedication will ensure our office runs smoothly and our customers receive the service they deserve. Join us at Smithwest Service Center, where every day brings new opportunities to excel.