HR Assistant

Johnstone Supply, North Americas leading wholesale distributor of HVACR equipment, parts, and supplies has a great opportunity for an HR Assistant to join our team. Over the last seven decades Johnstone has grown into the industry leader with over 450 distributor branches and 6 distribution centers throughout North America resulting in over $4 billion in annual sales. We work with some of the largest companies in the world, including Daikin/Goodman, Honeywell, Emerson, Johnson Controls, Google and Fujitsu, to provide contractors with world class products, technical expertise and quality service.

As a member of the HR Team, the HR Assistant is responsible for assisting the Human Resources Manager in administering Human Resources functions in the distribution center and provides administrative support for the Distribution Center (DC) Manager.

Position responsibilities:

• Assists the DC HR Manager and DC Manager to implement Human Resources policies and procedures and serves as the local Human Resources contact for an assigned Distribution Center.
• Assists in hiring qualified employees by posting job openings, screening and interviewing candidates, coordinating background checks and drug screens, and maintaining files and records associated with the selection and hiring process. Serves as the liaison between supervisors and temporary agencies to coordinate temporary staff.
• Completes and submits paperwork to process employee hires and changes, including job title changes, schedule changes, supervisor changes, promotion, hires, and terminations. Maintains on-site and electronic records and files, as well as submits required paperwork to the corporate office in a timely manner.
• Assists in the administration and tracking of employee leave requests in accordance with applicable laws and company policy by responding to employee requests for leave, working with the DC Human Resources Manager to determine eligibility, administering paperwork, collecting required documentation, and accurately tracking leave hours.
• Assists in managing employee relations to meet company objectives and legal requirements, including initial review of employee issues, conflicts and disagreements, sitting in on employee/manager meetings, conducting exit interviews, coordinating employee communication, conducting new employee orientation, and coordinating recognition and reward programs.
• Helps administer employee benefits, including health, disability, and 401K, by coordinating and/or delivering new employee and open-enrollment presentations, ensuring enrollments are completed in a timely manner, and assisting employees with benefits questions.
• Ensures timesheets are completed accurately and in a timely manner by coordinating timesheet reviews with supervisors.
• Schedule and track required HAZMAT training and assist with coordinating new hire and supervisor training.
• Coordinates Worker’s Compensation claims procedures by completing necessary paperwork.
• Helps administer employee reviews by ensuring reviews are conducted in a timely manner
• Stays current with human resource trends and practices, including state and local legislation that may impact employee policies and practices in the assigned distribution center.

Position requirements:

• Associate’s degree (A.A.); at least 2 years of administrative experience, preferably in Human Resources, and/or training; or equivalent combination of education and experience.
• Ability to learn and use HR systems and programs (HRIS, timekeeping, ATS, HCM), word processing, E-mail, and spreadsheet programs (Word, Excel, Outlook).
• Previous experience with ADP is preferred, but not required for this role.
• Knowledge of and ability to apply human resource management principles, including hiring, training and orienting, coaching, and evaluating employees.
• Ability to read and understand insurance procedures, professional journals, and governmental regulations.
• Ability to interpret and apply Federal, State, and Local Human Resources laws and regulations, such as FMLA.
• Problem-solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems.
• Ability to communicate information between employees and management.
• Ability to employ considerable tact and diplomacy in communicating with others.
• Ability to complete paperwork and necessary documentation.
• Ability to work with others in a team-based environment.
• Ability to provide consistent, quality customer service.

Johnstone Supply is strongly interested in hiring a great candidate that exhibits work behaviors & values that are conducive to building and maintaining a strong and effective company culture. These behaviors include:

• Safety: Always prioritizes safety, both at work and at home, while ensuring those who work for you work safely.
• Customer Focused: Take the perspective of those we serve, anticipate their needs, and responding quickly.
• One Team: We win together by collaborating with each other, focusing on the common goal, and leveraging the strengths of the team.
• Own It: Take the initiative, act with a sense of urgency and pride, do things right the first time, and always act with integrity.
• Innovate: Embrace and create change that drives continuous improvement and customer-valued solutions.

Johnstone offers a competitive wage and benefits that include medical, dental, vision, life, LTD, 401(k) with company match, and PTO after 90 days. Our commitment to continuous improvement & investment in our people is only matched by our commitment to superior customer experience. If you are ready to take the next step in your career, apply now.

Visit our website https://www.johnstonesupply.com/our-history for more information about our growing company.

EOE & E-Verify Participating Employer.

Monday - Friday

8:00 AM - 4:30 PM