HR Generalist

Johnson Service Group is looking to hire a HR Generalist to work in Carlsbad, CA.

Responsibilities

• The Benefits and Compliance Specialist is responsible for performing HR-related duties on a professional level and works closely with senior management.
• This position carries out responsibilities in the following functional areas: benefits administration, policy implementation, employee relations, training, performance management, employment law compliance, monthly reconciliation of payroll/benefit expenses, and preparation of benefit accruals and journal entries.
• Administers various human resources plans and procedures for all company personnel, assists in the development of personnel policies and procedures.
• Performs benefits administration to include, change reporting, approving invoices for payment and addressing inquiries from carriers and employees.
• Ensures that annual benefit open enrollment meetings, materials, system updates, payroll changes, and carrier information requests are prepared timely and accurately.
• This includes coordinating carrier connections/EDI files.
• Manages and coordinates all leaves of absence activities to include FMLA, CRFA, PDL.
• Prepares leave of absence letters and explains leave of absence process to employees.
• Reconciles internal payroll records to Fidelity reports and investigates any discrepancies and/or addresses all auditor inquiries.
• Serves as point of contact for annual workers compensation audit and ensures that auditor requested reports and forms are provided in a timely manner.
• Prepares and reconciles requested reports and addresses inquiries made by auditor.
• Compiles data for statutory OSHA compliance and reporting and other information required by the Environmental Health & Safety Specialist pertaining to workers compensation claims.
• Creates and reconciles payroll GL reports and prepares bi-weekly payroll journal entries for entry into BaaN.
• Prepares monthly benefit allocation, PTO, Floating Holiday, and payroll accruals in accordance with accounting department deadlines for entry into BaaN.
• Reviews employee and company ACA data in ADP and ensures form 1094-C and employee 1095’s are complete and accurate.
• Prepares and files statutory reports such as EEO-1, California Pay Data Reporting, multiple worksite reports, CMS reporting, and all other ad-hoc reporting as required.
• Coordinates on-going and biennial Harassment & Discrimination prevention training for all employees.
• Investigates and collaborates with company management to resolve employee issues or concerns.
• Maintains human resources information records and compiles reports from the ADP database.
• Evaluates and recommends improvement to HR processes and procedures to continually meet the needs of the HR Department.
• Maintains compliance with federal and state regulations concerning employment.
• Maintains confidentiality and remains open to others’ ideas with willingness to try new concepts.
• Performs other related duties as required and assigned.
• No direct supervisory responsibilities but does serve as coach and mentor for other positions in the department.
• Typically sits for extended periods at a computer workstation.
• The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Qualifications

• Bachelor’s degree in business, Human Resources or related field referred.
• Minimum 5-7 years of progressive human resources experience with emphasis on statutory federal and state reporting and benefit administration.
• Understanding of federal and state employment law, benefits, and compliance regulations.
• Experience in administering employee benefit plans with integrated payroll/benefit carrier connections and 401(k) plan administration.
• Working knowledge of workers compensation (including audits) required.
• Experience with payroll reconciliation and accruals required.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
• The physical demands are representative of those that must be met by the employee to successfully perform the essential functions of this job.
• Carlsbad, CA 92008: Relocate before starting work (Required).