Director of Facility Operations

Description:

Our Mission is that "We believe that every person deserves a safe, enriching, and stable environment in which to thrive with dignity and respect. Our mission is to provide individualized, innovative care and ongoing support for people in our community with complex physical and intellectual challenges. "

Verland's Vision is simple "To lead the way in transformative care, for those with complex needs, allowing all individuals the power to live a life of dignity and contribute to our society to the full extent of their abilities.

Job Summary:

Reporting to the Chief Operations Officer (COO), the Director of Facility Operations is responsible for overseeing and managing all company-owned and managed assets, including real estate and fleet vehicles. The Director of Facilities Operations will partner with the COO, Senior Management, and Operations and Services Committee of the Verland Board to carry out primary responsibilities, including program planning, budget management, maintenance, purchasing oversight and other activities that go into facility operations. Responsible for the safety and security of everyone who uses the facilities.

Duties and Responsibilities:

• Responsible for the planning, developing, organization, implementation and directing of the overall operation of company-owned and managed assets, including real estate and fleet vehicles.
• Collaborate with senior management to determine agency real estate needs, identify options that comply with resident needs, ensure compliance with budget, execute purchase, and coordinate and oversee work with Architects, Engineers, and Contractors to complete work that complies with life safety code and any applicable local, state and/or federal applicable laws while ensuring highest quality and fiscal responsibility.
• Management of Service Requests and work order management, delegation of work, and tracking of completion.
• Prepare bid instructions and specifications and coordinate with authorities having jurisdiction for the review and approval of projects, as required.
• Direct procurement processes, including equipment research, vendor contracts, and requisitions approval, include review and approval of estimates, purchase orders and invoices.
• Prepare agenda and update the Operations and Services Committee of the Verland Board on facility operations., to include outcomes, efforts, and problem resolution.
• Work with senior management to determine projects that will qualify for grants.
• Propose and estimate projects and set-up project management and quarterly updates for the 3-year capital plan, including annual capital projects and maintenance plans.
• Deployment of major capital projects, preventative maintenance, and emergency fixes- roofs, hot water, HVAC, elevators, fire alarm/sprinkler, parking lot/sidewalks, fences, pools, exterior lighting, landscaping, etc.
• Oversee annual facilities site audits to include conducting monthly residential inspections with a representative of each facility location and ensure required facility inspections for fire safety system, elevators, etc.
• Responsible for the establishment and maintenance of an online Asset Database to catalog equipment purchase dates, serial, model numbers, warranty information and end-of-life projections.
• Monitor departmental spending to ensure that expenses are consistent with approved budgets.
• Select, assign, schedule, direct, evaluate, and assure staff compliance with and hold staff accountable to all local, state, federal and company codes or policies of safety and cleanliness.
• Promote safe work activities by conducting safety audits, attending company safety meetings, and meeting with individual staff members.
• Perform projects and other assignments as designated by the COO.

Requirements:

• Project management experience.
• Budgeting experience and strong math skills.
• Strong negotiation skills.
• Understanding of applicable laws and regulations and willingness to keep up with changes.
• Familiarity with construction, architecture, and various systems, such as HVAC and electrical.
• Leadership and interpersonal skills.
• Written and verbal communication skills.
• Problem-solving and organizational skills.
• Ability to acquire and evaluate information.
• Ability to use computers to process information.

Minimum Training and Experience:

• High school diploma or GED required.
• Formal training in engineering and/or architecture preferred.
• Formal training in HVAC, electrical, plumbing, preferred.
• 7 or more years of facility or general management experience.
• Prior supervisory experience.
• Prior experience as Director of Facilities or Facilities Manager, preferred.
• Must have and maintain a valid driver’s license and have all required clearances.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds at times.
• Must be able to access and inspect areas of buildings and grounds.

Benefits:

• Minimum of 24 hours worked and employees enjoy a comprehensive benefits package:
• Health (UPMC), Dental (Delta Dental) and Vision Insurances
• Healthcare Flexible Spending Account (HSA)
• Dependent Care Flexible Spending Account
• 403B – Traditional and Roth with Company Match
• Tuition Reimbursement

Verland Family ValuesCommitment to Community, Compassionate Care, Dedication to EmployeesTrust through Transparency, Welcoming Diversity
To learn more about our Mission, Vision, and Family Values check out our website www.Verland.org