Executive Admin Assistant /Receptionist

Main Responsibilities
 Answer telephone & route calls to the appropriate person.
 Greet and direct residents and visitors with a pleasant attitude.
 Scan and file paperwork as needed.
 Cultivate and retain cohesive relationships with employees, vendors and
contractors.
 Professional telephone etiquette and message delivery
 Manage office calendar, including managing emails and booking appointments.
 Assist staff with the general upkeep/cleaning of the office/work area.
 Ability to maintain confidentiality.
 Assist with various basic personnel administrative functions as needed.
 Other job-related duties as assigned.
Experience and Required Skills
 High school diploma or equivalent required.
 Intermediate to advanced computer skills with MS Office Suite, including data
entry.
 Prior experience in office setting
 Excellent verbal and written communication skills
 Bilingual skills are preferred but not required.
 Ability to understand and tailor communication to others' needs, anticipate
and manage its impact.
 Foster a friendly and supportive atmosphere, pitching in to help colleagues.
 Flexibility to embrace change to support shifting priorities.
 Excellent customer service skills.
 Maintain a neat and professionally well-groomed appearance.
 Think clearly, quickly and efficiently and make concise decisions even under
pressure.
 Be organized, proactive, productive and self-motivated showing a positive
attitude.
 Possess amazing interpersonal skills and exceptional guest service abilities.