legal secretary

General:

• Provide day to day administrative support to our attorneys.
• Type, edit, proofread, and finalize documents.
• Prepare expense reports.
• Coordinate meetings, assist in organizing client events/seminars, travel arrangements, appointments, and conferences.
• Interface with domestic and international clients.
• Create, maintain, and manage files.
• Provide back-up coverage for other secretaries as needed.

Billing:

• Manage all aspects of the monthly client billing process and distribution of invoices to clients, including:

• • Distributing monthly prebills
  • Processing billing partners' comments and revisions
  • Coordinating and processing transfers and write-downs/write-offs
  • Preparing draft bills for billing partner approval
  • Preparing draft write-off forms for approval
  • Finalizing and sending bills to clients
  • Preparing, submitting, and monitoring e-bills
  • Dispatching invoices that have been submitted to the client
  • Preparing invoice packet for billing files

REQUIREMENTS:

• 3-5 years of related legal or executive secretarial experience in a law firm.
• Strong proficiency in Microsoft Office.
• Must possess excellent organizational and client service skills.
• Must have a proactive and positive approach.
• Must be comfortable working in a fast-paced and growing environment.