Accounting Clerk

The Accounts Receivable and Accounts Payable Clerk is responsible for processing, verifying, and reconciling invoices and expense reports while ensuring timely and accurate payments to vendors and suppliers. In addition, the AR/AP Clerk is responsible for managing and maintaining customer accounts, processing incoming payments, and ensuring the timely and accurate recording of transactions. This role plays a crucial part in maintaining the financial health and integrity of the organization.

Key Responsibilities:

1. Invoice Processing:

• Receive and review invoices and expense reports for accuracy and completeness.
• Match invoices with purchase orders and receipts.
• Code and enter invoices into the accounting system.
• Generate and distribute customer invoices accurately and in a timely manner.
• Verify invoice details, including pricing, terms, and purchase orders.

2. Vendor and Customer Relations:

• Communicate with vendors and suppliers regarding invoice discrepancies and payment issues.
• Respond to vendor inquiries in a professional and timely manner.
• Maintaining customer profiles up to date.
• Creating and sending credit memos (when applicable).

3. Payment Processing:

• Prepare and process payment batches, including checks, ACH transfers, and wire transfers.
• Ensure payments are made within established payment terms.
• Receive and record customer payments through various methods (e.g., checks, credit card payments, ACH).
• Apply payments to customer accounts and reconcile any discrepancies.

4. Reconciliation:

• Reconcile accounts payable transactions to ensure accuracy.
• Maintain accurate records of all payments and transactions.
• 5. Month-end Close:
• Assist in month-end and year-end closing activities, including accruals and reporting.

6. Compliance:

• Ensure compliance with company policies, procedures, and accounting regulations.
• Assist with audits and provide necessary documentation as required.

7. Reporting:

• Prepare regular reports on accounts receivable status and aging.
• Provide insights into trends and potential issues.

8. Other Duties:

• Perform other accounting and administrative tasks as assigned.

• High school diploma or equivalent (Associate's degree in Accounting or related field preferred).
• Proficiency in accounting software and MS Office, especially Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and communication skills.
• Knowledge of basic accounting principles and practices.
• Ability to work independently and as part of a team.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to traverse production facility to collect documentation as needed.
• Must be able to lift up to 15 pounds at a time.