Floating Legal Administrative Assistant

UB Greensfelder has an opening for a full-time Floating Legal Administrative Assistant for our downtown Cleveland, Ohio location.

UB Greensfelder LLP is an AM Law 200, super-regional firm law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

The Legal Administrative Assistant should have experience working in both business and litigation matters and will coordinate legal activities for attorneys by performing a variety of legal secretarial duties such as scheduling hearings, preparing legal documents and correspondence including tables of content and tables of authority, e-filing, docketing cases and maintaining court dockets and diaries, and providing information and direction to others.

Job Duties Include:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and coordinating case preparation.
• Assists attorney by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions;
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, virtual meetings, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements;
• Represents attorney by communicating and obtaining information when requested; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Inputting attorney billable time and reimbursable expenses; preparing invoices under attorney direction; tracking payments as requested;
• Provides historical reference by utilizing filing and retrieval systems;
• Ability to work independently with minimal supervision, set reasonable priorities and manage time and deadline driven workload.

Requirements:

A high school diploma with at least 5-7 years’ experience working within a litigation practice group is required. Position requires strong customer service skills with the ability to speak to people at all levels and across offices. The position requires strong written and verbal skills, advanced knowledge of Microsoft Office products.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.

Equal Opportunity Employer