Office Assistant I

OFFICE ASSISTANT I POSITION  

DEADLINE TO APPLY:  Open until filled.  First review of candidates April 22, 2024

Permanent full-time.

DEFINITION

To perform a wide variety of general clerical duties in support of assigned program area; to greet and direct visitors to Yolo County Housing; to provide general information to potential applicants and tenants; to work with contractors and vendors; to coordinate management schedules; to organize meetings; and to perform a variety of clerical duties relative to assigned area of responsibility requiring a high level of attention to detail, organizational skills, and communication skills.

Essential Functions:

Perform general clerical duties including typing, filing, reception and mail distribution. Type, proofread and process a variety of documents including general correspondence, memos, and statistical charts. Receive, sort and distribute incoming and outgoing mail; ensure mail is processed in a timely manner. Perform receptionist duties; answer the telephone and wait on the general public; give information on program policies and procedures. Responsible for ordering office supplies; processing orders and receiving department head approval; submitting invoices to finance department. Assist in the enrollment of participants in programs. Issue, receive, type and process a variety of applications, payments and related documents. Accept monthly rents and bills for fees; record payments; send delinquent notices when necessary.  Schedule inspections and appointments as assigned; notify appropriate parties. Sort and file documents and records for housing assistance division (Section 8); maintain alphabetical, index, and cross‑reference files, scan documents to assigned personnel. Assist in the organization of meetings or conferences and coordinate master and/or management schedules including contacting contractors, vendors, and/or government and community agencies. Operate standard office equipment including copiers, facsimile machines, and computer hardware and software programs as assigned. As assigned, process rental applications for housing units; prepare and maintain waiting lists of potential applicants. 

Perform all duties in a safe and conscientious manner following the YCH Injury Illness and Prevention Guidelines, reporting all injuries within 24 hours to your supervisor or member of the management team; reporting any safety concerns to your supervisor, member of the management team, or member of the YCH safety committee.

Perform related duties and responsibilities as required and/or assigned.

EXPERIENCE/TRAINING:  

High school diploma, GED or 12th grade equivalent and 3+ years clerical experience preferably in a public service environment. Associate degree preferred. Bilingual Spanish or Russian preferred.

Yolo County Housing is an equal opportunity employer.