Administrative Coordinator

Masonicare ALSA Partnerships

Welles Country Village - Vernon, CT

12hrs/wk

Day Shift: 7:30am - 3:30pm

Essential Duties and Responsibilities:

1. Reports to the ALSA Director regarding phone calls, RCA Scheduling, Payroll, Human Resources, and Medical Records Maintenance.
2. Maintains and updates daily RCA assignments accurately and timely. Verifies all clients are on the assignments and that no care has been duplicated or missed. Tracks and notifies RCA’s of residents our or returning from LOA.
3. Oversees, installs, and de-activates Lifeline Units.
4. Works with Recruitment team to assist with coordination of interviews and organizing Pre- and Post-employment paperwork. Recommend on hiring status to director for CNA staff.
5. Maintains on site personnel files in accordance with appropriate standards governing the privacy and confidentiality of medical records. Maintains record of in-service attendance and annual mandatory training. Compile and distribute Monthly self-study education in-service packets to staff. Keeps staff informed of need for compliance.
6. Manages staffing and tracks attendance of assigned employees. Processes and approves Employee Change of Status forms, time off requests, other HR forms, and missed punch logs.
7. Processes and monitors Weekly Payroll. Works with Payroll department to resolve issues as they arise.
8. Files and Scans documents into Electronic Medical Record System
9. All other duties as requested.