Staff Accountant

Position Summary

The Staff Accountant is responsible for ensuring that bills and their related expenses are properly coded and processed. Duties include answering accounts payable inquiries, reconciling vendor invoices, credit card charges, and banking debits. Customer invoicing responsibilities such as, follow up on late payments and properly recording payment for invoices. Banking duties include updating daily bank activity in the accounting system and researching transactions.

Essential Functions & Duties

Accounts Payable:

• Review general ledger and job cost coding for accuracy and budget alignment
• Enter vendor bills in accounting system for payment
• Process all accounts payable for the organization, which includes verifying manager approvals for amounts to be paid and ensuring proper supporting documents are properly organized and filed
• Review credit card and debit card activity, code and enter in to accounting system
• Records and reconcile all employee expenses, credit card, debit card and auto-pay transactions
• Research vendor discrepancies and past-due amounts
• Maintain records of bills and payments, filing, and organizing bills and receipts for payments
• Maintain and update vendor files, including name, address changes and contact information
• Assist in preparing annual 1099 files for processing
• Perform other related duties as assigned

Accounts Receivable:

• Creates invoices according to company practices; submits invoices to customers
• Prepares , posts, verifies, and records customer payments and transactions related to accounts receivable
• Maintains and updates customer files, including name, address changes and contact information
• Creates reports regarding the status of customer accounts as requested
• Research customer discrepancies and past-due amounts. Follows up on delinquent accounts as requested by Controller
• Copies, files, and retrieves materials for accounts receivable as needed
• Performs other related duties as assigned

Cash & Banking:

• Review online banking transactions and update accounting system for daily cash transactions
• Prepare deposits for bank; code and enter into accounting system
• Review and file monthly bank statements
• Process Positive Pay and ACH banking files for uploading to the bank

Human Resources & Other Duties:

• Assist with payroll and human resources related tasks
• Assist with preparing communications to employees (announcements/postings)
• Preparation of documentation for customer shipments
• Other office duties as assigned

Required Qualifications, Skills & Abilities:

• Associates or bachelor's degree in accounting or equivalent course work preferred with at least 2+ years of accounting experience
• GAAP experience of 1+ years preferred
• Proficiency in Microsoft Office Suite, ERP, or equivalent software, Adobe & Excel
• Organized with attention to detail and ability to complete work with the highest level of accuracy and efficiency
• Excellent verbal and written communication skills
• Ability to interact professionally with other team members, vendors and customers
• Ability to work independently

Core Attributes:

• Active learner
• Proactive and deductive reasoning
• Commitment to diversity and inclusion in the workplace
• Flexibility and a sense of humor
• Collaborative team player
• Analytical thinker

Total Rewards Package:

This is a permanent, non-exempt (hourly), full time position. The hourly pay range for this position is $20-$30 per hour (depending on experience). This position is subject to a background check, drug test, and reference check.

Benefits include: medical, dental and vision coverage; 10 days of paid vacation annually, 5 days of paid sick leave annually, 401k plan with matching contributions, 12 paid holidays, employee assistance program, life insurance, FSA or HSA - depending medical insurance qualification, parental leave and professional development assistance.

Work Authorization/Security Clearance:

The company requires access to information, or technology that is subject to the International Traffic in Arms Regulations (ITAR) and other US Government security regulations. These laws do not permit access rights to non-US citizens, or to other unauthorized individuals. Must be a Untied States Citizen or US Permanent Resident.

Work Schedule & Location:

This position is located in Poway, CA (92064) - must be able to reliably commute or planning to relocated prior to starting work

This position works Monday - Friday; 7:00am to 3:30pm (8 hours) with some overtime required when necessary due to business needs