Logistics Coordinator

Logistics Coordinator

Assists Logistics Supervisor in the coordination and scheduling of all import and export traffic by vessel, barge, and truck for the terminal operations team, customers, and various agencies. Additionally, supporting and demonstrating the company’s core values of accountability, integrity, safety, and care of environmental stewardship. This position reports directly to the Logistics Manager or their designee.

Responsibilities:

• Assist in marine scheduling/coordination with customers, vessel agents, barge companies, and terminal operations to ensure a seamless flow of product through the terminal to maximize operational efficiencies.
  1. Send terminal management, staff, customers, agents, inspectors, and surveyors’ daily updates on each vessel and barge scheduled to berth at the terminal in the next Seven days.
  2. Communicate with vessel agents and barge companies to ensure arrival and departure of all vessels, ocean going barges, and river barges to and from terminal docks are arranged and scheduled.
  3. Ensure all pre-arrival documentation (berth application, stowage plan, load sequence, etc.) has been received from customers/agents and provide necessary documents to operations no later than 72hrs prior to berthing.
  4. Provide Dry operation vessel folders for all dry vessels calling TXIT.
• Ensure all information is properly and accurately captured.
  1. Fleeting Dock Log
  2. Galveston Schedule
  3. MAGT
  4. GCC Dock Log
  5. Optimize dock utilization.
• Work directly with accounting to ensure all invoices are processed timely and accurately.
  1. Calculate and send accounting dockage for all vessels berthing in the next five days for processing and distribution to client.
• Contract administration for current dry and liquid bulk customers.
• Oversee the Tweigh Truck Loading software, and daily ops of truck loading.
  1. NeuAg Running Truck List
  2. Update Dry Inventory with all truck BOLs.
  3. Update Consolidated Cargo with dry trucks volumes.
• Holistic understanding of the supply chain and inventory management.
• Organized with excellent written and verbal communication.
• Comfort with flexible schedule.
• Ability to organize, forecast, plan, and manage resources.

Expectations:

• Goal 100% All reports and invoices are issued accurately and timely.
• Goal 100% Ensure vessel, barge, and rail scheduling are performed efficiently and to maximize operational efficiency.
• Goal 100% Customer Satisfaction.
• Must be highly motivated, self-starter who possesses strong interpersonal skills, capable of building strong positive relationships and possess strong analytical skills.
• Able to work in a dynamic fast-paced work environment and meet deadlines.
• Awareness of Basic Accounting and Financial processes principles.
• Professional and Articulate written and verbal communicator.
• Continuously uphold company core values.
• Ability to approach and view the position’s role through a Commercial lens for the day-to-day business and operational activities.
• You may be asked to participate in an Emergency Response Team (ERT); please understand that participation in the ERT is both an expectation and condition of employment.
• Looks for opportunities to increase knowledge, works to increase responsibility, strives to achieve personal goals.
• Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities.
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Qualifications and Education Requirements:

• Minimum two years’ work experience in logistics role
• Proficient in Microsoft Office, specifically Excel
• Specialized training and certifications maybe be required to completed and maintained.
• Must possess a valid driver’s license and TWIC.
• Must possess and maintain a valid US driver’s license.
• Must pass all pre-employment testing including a drug test, physical and background check.

Physical Demands:

• Must be able to perform work wearing personal required protective equipment including but not limited to rain gear, FRC coveralls, hard hat, ear plugs and safety glasses, etc.
• Candidates must be able to lift and carry up to 50 LBS, unassisted.