Financial Assistant

Job Description

Job Title: Administrative Assistant

Report To: Financial Advisor

Job Status: Part-Time to Full-Time

Job Summary

The Administrative Assistant will report to and support the owner of Schott Financial Management. They will be responsible for providing excellent service, support, follow-through and administrative tasks with the purpose of delivering an exceptional client experience and maintaining an efficient and organized office. This position requires a highly-dependable, trustworthy, motivated, and self-driven candidate. The Administrative Assistant must be extremely organized so that they can organize, track and ultimately ensure completion of a large number of tasks and projects.

Office Description

We are an independent, local wealth management firm specializing in financial planning. Schott Financial Management provides investment management, income planning, social security planning and educational seminars for our clients and prospects.

Essential Duties and Responsibilities

• · Maintain an organized and efficient work station.
• · Answer and direct incoming communications and visitors.
• · Interact with clients in a welcoming and professional manner.
• · Coordinate client communication including print, online, telephone, meetings, etc.
• · Prepare information and documentation for office and zoom meetings.
• · Support advisor(s) with client administrative services.
• · Prepare, organize, coordinate, and maintain client paperwork
• · Generate account paperwork including statements
• · Set up client files and obtain necessary information
• · Communicate necessary follow up with clients
• · Assist in preparing agendas, statements and other items needed for client meetings.
• · Record notes from appointments, assign tasks, record opportunities, and assist in creating and communicating follow-up plans with clients.
• · Research and resolve client service tasks and resolve errors as needed.
• · Support ongoing efforts for growth with new and existing clients.
• · Assist in planning, coordinating and executing marketing plans and client events.
• · Assist in establishing and maintain social media streams.
• · Maintain processes and procedures checklists and update when necessary to improve upon processes currently in place.
• · Manages technology support, software and hardware.
• · Orders supplies, forms, and manages inventory.

Periodic Duties and Responsibilities:

• Be available for other projects as needed

Abilities Required:

• · Ability to follow verbal and written communications
• · Ability to communicate effectively with clients, prospects, public and coworkers in a professional and courteous manner and maintain confidentiality
• · Ability to express ideas clearly in both written and oral communications
• · Ability to self-motivate and work independently
• · Ability to organize and prioritize multiple tasks (time management)
• · Ability to work well under pressure
• · Ability to pay close attention to detail

· Language Ability: Ability to read and interpret documents such as rules, instructions and manuals. Ability to write routine reports and correspondence.

· Mathematical Ability: Ability to add, subtract, multiply and divide. Ability to understand and apply percentages.

· Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form

Education and Experience:

· Associates Degree is preferred

· Client Service experience is required

· One year experience as an Administrative Assistant to a Financial Advisor is preferred

· FINRA Series 7 license is preferred

Securities offered through Registered Representatives of Cambridge Investment Research, Inc. a broker-dealer, member FINRA/SIPC. Advisory Services offered through Cambridge Investment Research Advisors, Inc a Registered Investment Advisor. Cambridge and Schott Financial Management are not affiliated.