Office Coordinator

Why Help, Hope, Solutions?

We pride ourselves in providing high quality ABA Therapy for all clientele with an extensive curriculum. The company emphasizes the importance of ensuring a supportive and collaborative environment and provides opportunities for 360-degree feedback and participation in surveys. We enjoy hosting staff events and encourage team bonding to promote a motivating and positive work environment!

Company & Position Information:

· Our center-based clinical program implements Applied Behavior Analysis (ABA) with children and adolescents with Autism Spectrum Disorders, learning disabilities, and other social, language and cognitive deficits.

· The Office Coordinator operates within the Administrative Department and is responsible for administering administrative support for the Clinical Department under the direction of the Administrative Director and Clinical Director(s).

Benefits:

· Privately / BCBA owned company!

· Eligible for Health Insurance after 60 days of employment

· Eligible for Dental & Vision Insurance after 60 days of employment

· Retirement Plan | 401k Matching (Fidelity)

· Paid Time, Unpaid Time Off, & Special Event Time off

· Various Company Events and Gatherings

· Professional Growth Opportunities

Responsibilities include, but are not limited to the following:

· Responsible for reception duties (answering phones, managing email account, processing mail and packages, opening center, managing client arrivals and departures, collecting payments, communicating information to the clinical department, operating as the medication administrative officer, and assists in the implementation of the first aid aid/health & safety procedures).

· Responsible for administrative tasks (maintaining a filing system for all clients including clinical and personnel information, maintaining purchase receipts and patient payments, communicating policy and procedural information, coordination of holiday events alongside the clinical department, supporting onboarding of all clients, coordinating with the administrative department for various documents, and upkeeping of all data entry assigned tasks).

· Responsible for building management and organization (assisting in the maintenance of licenses and inspection documentation for center, maintaining proper operation of printers, communicating with maintenance personnel for various building management issues, coordinates with the administrative department for the completion of building projects, ensuring management of supplies for the center, maintaining general cleanliness of the center, coordinating with the clinical department for required patient items, toys, etc., assisting the clinical staff for all materials necessary).

· Responsibilities related to the Human Resources department (assisting in the onboarding of new hires, assisting in the interview process, and assisting with the credentialing process for technicians).

Schedule:

· Full-Time: Monday - Friday; 8:15am – 5:15pm (40 Hours/Week)

Position Preferences:

· Experience in administrative support roles.

· Excellent computer skills including basic computer operations and basic printer/fax operations along with mastery of programs such as MS Office (Word & Excel), MS Outlook (Mail, Calendar), Dropbox, and Adobe PDF Reader.

· Excellent written and verbal communication skills, and interpersonal skills.

· Demonstrates outstanding organization, independence, and efficiency in both daily and re-occurring tasks.

· Microsoft Office: 1 year (Preferred)

· Administrative: 1 year (Preferred)

Pre-Employment Screening:

· Employment is dependent on the results of a criminal background check (Federal, State, and County), the results of a drug screening test, and verification of employment references.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to pick up, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee must frequently lift and/or move up to 25 pounds.

Equal Opportunity Employment: It is the policy of Help, Hope, Solutions to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.