Senior HR Generalist

The Village of Glenwood, Illinois, is located in Northeastern Illinois, County of Cook, is a diverse community of 8,662 residents (Census 2020), which is near a major regional employment and commercial centers in the Chicago metropolitan area. The village is located near the City of Chicago in the Chicago Southland approximately twenty-three miles south of the Chicago central business district.

Incorporated in 1871 and operating under the President/Board of Trustees form of government, the Village of Glenwood is currently seeking a Human Resources Manager.

SUMMARY

Plans, coordinates, and directs the operations of the Village’s Human Resources (HR) Department; provides advice and counsel to Village staff and management for resolution of HR issues, interprets and administers policies and agreements, and manages assigned personnel. The person that holds this position will be responsible for assisting in all other areas of administrative office, including the building department, cashier, sorting of mail, and assisting residents.

SUPERVISION RECEIVED

Works under the supervision of the Village Administrator.

ESSENTIAL FUNCTIONS

• Directs HR operations for the Village; exercises judgment within policy guidelines; provides leadership, direction and guidance in HR strategies, policy development and priorities; monitors changes in State and Federal HR regulations, standards, and legislation.
• Manages and administers HR functions and activities including payroll, benefits, recruitment, retention, training and staff development, labor and employee relations, security, risk management, dispute resolution, personnel policies, employee recognition, and records.
• Participates in labor negotiations and collective bargaining.
• Maintains harmony among workers and resolves grievances. Recommends and effects discipline in accordance with Village policies and collective bargaining agreements.
• Serves as principal advisor to the Village Administrator, Village President, and Village Trustees on HR issues; compiles, evaluates and analyzes information, and recommends and implements solutions; ensures HR activities and procedures comply with all laws, policies, regulations, and standards.
• Provides advice and consultation to Directors on dispute resolution, performance issues, and the interpretation and correct application of policies and procedures; mediates employee relations issues and assists with disciplinary actions while exercising confidentiality and professionalism.
• Counsels Village staff on HR policies, procedures, and employment issues; assures the consistent interpretation and application of Federal, State and Village rules, regulations, policies, and procedures.
• Manages labor and employee relations functions, including contract negotiations, resolving employment issues, counseling managers, and interpreting Village policies and collective bargaining agreements; confers with bargaining units to coordinate discussions and proposals; assures effective communication of employment issues.
• Directs HR Department operations and assures the quality of the services and work products; reviews and approves employee status changes.
• Processes bi-weekly payroll, benefits vendor payments, retiree billing and reimbursements, pension reconciliations, liaison to worker’s compensation/general liability/accident claims, and employment verifications.
• Assures that assigned areas of responsibilities are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
• Organizes and documents findings of studies and prepares recommendations for implementation of new and existing systems, procedures, or organizational changes.
• Develops or updates functional or operational manuals outlining established methods of performing work in accordance with organizational policy.
• Prepares a variety of studies, reports, and related information for decision-making purposes.
• Directs staff and provides leadership and guidance; develops priorities and assigns tasks/projects; develops staff skills and training plans and conducts performance evaluations; meets regularly with staff to discuss and resolve priorities, workload, technical, and recordkeeping issues and procedures.
• Represents the Village at various meetings requested by Village Administrator.
• Analyzes wage and salary reports and data to determine competitive compensation plan. Makes recommendations on amendments to classification system. Prepares personnel forecast to project employment needs.
• Plans and coordinates new employee onboarding.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor’s Degree in Human Resources, Business, or related field; AND five years of professional HR management experience; OR an equivalent combination of education, training, and experience.
• PHR or SPHR Certification (or other Human Resources certification) is desired.
• Knowledge of:
• State and Federal laws, statutes, rules, and regulations concerning HR functions.
• Principles and practices of personnel administration, personnel files, confidential records management, and effective customer service practices.
• Principles, practices, and methods of compensation and wage structure research and analysis.
• Benefits management.
• Recruiting, training, workplace safety, and organizational development.
• Record keeping and file maintenance principles and procedures.
• Skilled in:
• Reading, interpreting, understanding, and applying employment standards and procedures, applicable Federal and State regulations, and Village policies and procedures.
• Using initiative and independent judgment within established procedural guidelines.
• Analyzing problems, resolving disputes and grievances, and recommending effective solutions.
• Developing and administering human resources plans, policies, and procedures.
• Managing staff, delegating tasks and authority, and coaching to improve staff performance.
• Assessing and prioritizing multiple tasks, projects, and demands.
• Preparing, maintaining, and reviewing human resource records, reports, and documentation.
• Utilizing standard and specialized computer applications (HRIS, Payroll).
• Establishing and maintaining effective working relationships with Village employees, public officials, governmental agency representatives, and the public.
• Communicate effectively both verbally and in writing.

The Village of Glenwood is an equal opportunity employer. The Village of Glenwood does not discriminate in employment with regards to race, color, religion, national origin, citizenship status, ancestry, age, sex, sexual orientation, marital status, physical or mental disabilities, military service, veteran status or any other characteristic protected by law.