Administrative Assistant

Entech Staffing Solutions is seeking an Admin Assistant for a position in Flint, MI. This person will be responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable and receivable transactions. This is a full-time, contract position with the opportunity to go direct for the right person. Must pass a drug test and criminal background check prior to starting. Pay Rate: $18.00-$20.00/hr based on experience. Hours: Mon-Fri, 8a-5p with an hour unpaid lunch.

Duties and Responsibilities:

• Review and verify invoices and check requests.
• Sort, code, and match invoices and set invoices up for payment.
• Enter and upload invoices into the system.
• Track expenses and process expense reports.
• Reconcile accounts payable transactions.
• Prepare analysis of accounts and monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files.
• Correspond with vendors and respond to inquiries.
• Produce monthly reports and assist with month end closing.
• Provide supporting documentation for audits.
• Maintain up-to-date billing system.
• Follow up on, collect and allocate payments.
• Research and resolve payment discrepancies.
• Generate age analysis.
• Review AR aging to ensure compliance.
• Maintain accounts receivable customer files and records.
• Process credit card payments.
• Develop a recovery system and initiate collection efforts.
• Communicate with customers via phone, email, mail or personally.
• Regular and predictable attendance.
• Must be able to multi-task and prioritize job duties.
• Candidates must have a High School Diploma or GED equivalent.
• Knowledge of relevant software applications including MS Office.

• Experience in Invoicing, Accounts Payable and Collections preferred.
• 2+ years administrative support experience with increasing responsibility.
• Ability to communicate at all levels and the ability to function in a dynamic environment.
• History of working in a manufacturing/ office environment is a major plus.