Accounting Specialist

Overview:

The Accounting Specialist is a mid-level position responsible for assisting the finance department in creating accurate and timely financial records for the organization in a fast paced environment. This position reports to the Controller.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Accounts Payable functions including but not limited to:

  • Review all invoices for appropriate documentation

  • Distribute signed checks as required

  • Answer all vendor inquiries

  • Maintain all A/P reports, spreadsheets and files

  • Process employee expenses and payments

  • Maintain 1099 compliance

  • Process Intercompany Trade account invoices and payments

  • Maintain vendor addresses and contact information

• Accounts Receivable functions including but not limited to:

  • Application of customer payments

  • Research and solve payment discrepancies

  • Prepare aging A/R reports and performs collection inquiries

  • Prepare client invoices

  • Perform credit approvals

  • Maintain customer addresses and contact information

• Other Accounting functions including but not limited to:

  • Daily cash flow management

  • Bank account reconciliation

  • Balance sheet reconciliation

  • Prepare and post journal entries

  • Multi-state sales and use tax accounting

  • Fixed asset management and tracking

• Prepare accounting records to assess accuracy, completeness, and conformance to standards defined within the department.

• Assists in monthly and annual closings as assigned.

• Document and ensure proper keeping of financial records, making use of current technologies.

• Conformance and adherence to GAAP

Technical Competencies:

• Financial management

• Thoroughness

• Ethical conduct

• Time management

• Organization skills

• Data entry management

• Communication proficiency

• Strong initiative

Supervisory Responsibilities:

This position does not require supervisory responsibilities.

Work Environment:

This position operates in a professional office environment. This role routinely used standard office equipment such as computers, phone, photocopiers, filing cabinets, and fax machines.

Physical Demands:

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Is subject to lifting over 10 pounds.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours is work are Monday through Friday 8:00am to 6:00pm. Occasional evening and weekend work may be required as job duties demand.

Travel:

No travel is required for this position.

Required Education and Experience:

• Minimum of 2 years of experience in a related role

• Associate’s Degree in Finance or Accounting

Preferred Education and Experience:

• 3+ years of experience in a related role

• Bachelor’s Degree in Finance or Accounting

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.