DEPUTY CLERK PART-TIME

DEPUTY CLERK PART-TIME

SALARY: D. O. Q.

Purpose of Classification

Performs clerical work in administrative support of assigned County Clerk department. Duties include records management in the proper storage, and retrieval of records. Positions in this class perform routine clerical support and identify needed corrective actions to resolve discrepancies; answer questions; and maintain documents and records.

Essential Functions

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Answers telephone, redirects incoming phone calls and takes messages; drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed.

Review and accept e-filings for official records following the recording requirements; records and files mark documents presented for recording that meet the recording standards; conducts searches and issue certified or non-certified copies of documents filed as Official Records as requested.

Provides services related to recording and filing of documents in either the Administrative or Judicial Building; prepares documents for microfilming or scanning according to procedures established; enters and verifies data into Computer System to create or update records, generate forms or reports from data.

Collects fees, fines, and court costs and issues receipts; interviews and underwrites terms for payment of fines and court costs; prepares and sends out collection notices; enters daily collection memos into database; monitors payment activity and post payments to database

Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned Court Records functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities.  Explains policies and procedures. 

Additional Functions

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED; supplemented by two (2) years of experience performing clerical and/or administrative support work in civil or criminal fields including at least one (1) year in a County Clerk's Office; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA Compliance

Physical Ability:  Tasks require the ability to exert medium physical effort in medium work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of medium weight (20-50 pounds). Tasks may involve extended periods of time climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.  Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This is not Civil Service covered position.

AA/EEO/MFD EMPLOYER