Accounts Payable Specialist
- Other
Position: Accounts Payable Specialist
Department: Finance
Reports to: Controller
Classification: Hourly Rate
Job Status: Full Time
Priority Duties
- Review all invoices for appropriate documentation with purchase orders, requisition items, and expense items.
- Codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
- Prioritize invoices according to cash discount potential and payment terms.
- Prepares all invoices that require wire transfers, and ACH transactions.
- Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Reconcile vendor statements, research, and correct discrepancies.
- Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
- Audit and process expense reimbursement and credit card activity.
- Maintaining accounting journals, ledgers and other records detailing financial business transactions (e.g. Receipts, accounts payable and accounts receivable transactions) including1099 maintenance.
- Knowledge with month-end close activities, including preparation of journal entries and reconciliations for various balance sheet and income statement accounts.
- Assists with monthly status reports, and monthly closings.
- Cross train with AR to make sure we have proper coverage for the department.
Skills and Qualifications Required
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Well-developed organizational and time management skills
- Ability to communicate logically both in a verbal and written manner.
- Customer service orientation and negotiation skills
- Meticulous attention to detail, Reliable and Responsible
Other Skills required.
- 3 or more years of accounting and financial experience
- QuickBooks Desktop or other accounting software experience.
- Candidates who have taken relevant college-level courses are highly favored.
- Driver’s License for running daily deposits.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
I understand the description of this job and essential functions as given above. I also understand that all duties of this job are not described above and that I will perform those indicated and other related duties as directed by my supervisor and management.
Address
Rotisystems
Oakland, CAIndustry
Finance and Insurance
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