Accounting Clerk

Job Title: Accounts Receivable Clerk (Automotive)

Company: Theodore Robins Ford

Location: Costa Mesa, CA (ONSITE)

Pay: TBD

Schedule: Full-time, Mon-Fri, 8:30 AM to 5 PM

Company Overview:

Theodore Robins Ford dealership has been a cornerstone in the automotive industry, providing exceptional service and high-quality vehicles to our customers for decades. As a leader in the field, they are committed to maintaining excellence in all aspects of our operations.

Position Summary:

We are seeking a detail-oriented and efficient Automotive Accounts Receivable Clerk who thrives in a fast-paced environment. The successful candidate will be responsible for recording payments to customer accounts, maintaining accurate accounts receivable records, and ensuring timely collections.

Essential Duties:

·         Reconcile and deposit service and parts receipts, including charge cards, on a daily basis.

·         Record all monies received from vehicle sales, verify money due, and provide drafts for dealer signature.

·         Update accounts receivable ledger by customer and enter finalized cash receipts.

·         File all cash receipt records, check stubs, and bank receipts for documentation.

·         Prepare daily cash deposits

·         Reconcile statements and take appropriate collection

·         Prepare monthly accounts receivable statements and process credit applications.

·         Process daily credit card deposits and handle chargebacks, returns, and bad checks.

·         Assist with trade payoffs and maintain accurate delivery records.

·         Address accounts receivable inquiries and update customer account information.

·         Stock/maintain new vehicle inventory

·         Prepare for incoming vehicles

·         Reconcile schedule on weekly/monthly basis

·         Multitask effectively in a fast-paced environment while maintaining attention to detail.

·         Provide coverage for reception duties, including answering phones and directing calls.

·         Assist with special projects and maintain a professional work area.

Qualifications:

To perform this job successfully, an individual must meet the following qualifications:

Education and/or Experience:

·         High school diploma or equivalent required.

·         Prior experience in accounts receivable or related field preferred.

·         Proficiency with relevant computer applications and software.

·         Strong attention to detail and accuracy in record-keeping.

·         Excellent communication and customer service skills.

·         Ability to multitask effectively in a fast-paced environment.

·         Team player with a positive attitude and strong work ethic.

Language Skills:

·         Ability to read, write, and communicate effectively in English.

·         Additional language proficiency is a plus.

Mathematical Skills:

·         Proficient in basic arithmetic and mathematical concepts.

·         Ability to calculate figures and percentages accurately.

Reasoning Ability:

·         Strong problem-solving skills and ability to work with minimal supervision.

·         Capacity to interpret instructions and follow established procedures.

·         Adaptability to changing priorities and tasks.

Physical Demands:

·         The physical demands of working in an automotive dealership environment include prolonged periods of standing, walking, and sitting.

·         Must be able to lift and carry objects weighing up to 25 pounds.

·         Occasional bending, stooping, reaching, and climbing may be required.

Work Environment:

·         The work environment in an automotive dealership includes exposure to various vehicle noises, fumes, chemicals, and weather conditions.

·         Office and administrative areas may be well-lit, climate-controlled, and relatively quiet, while service and sales areas may be bustling with activity and noise.