General Clerk II (Safety Dept.) - GPSI

GPSI Guam is a Professional Technical Services Company, headquartered in Hagatna, Guam. We are a SBC Native 8(a) and HUBZone certified, Small Disadvantaged Business providing Program/Project management, administration, management, technical support, general contracting, logistics, commodities, and training resources.

GPSI is a wholly-owned subsidiary of the Kina'ole Foundation, a 501(c)(3) non-profit established to benefit Native Hawaiian communities. GPSI offers a competitive salary and comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Life insurance
• Professional training reimbursement
• 401K
• Disability insurance

Job Description: The General Clerk II performs a combination of clerical tasks to support departmental operations, e.g. filing, copying, and updating databases. Typical duties include assisting a variety of administrative matters; maintaining a wide variety of records (stored both manually and electronically); verifying reports for accuracy and completeness; compiling information.

Duties and Responsibilities:

• Records and files documents accurately
• Maintains confidentiality of records
• Receives, prepares, and verifies documents
• Responds to routine requests with standard answers
• Answers phone and in-person customer service questions
• Sorts, delivers and gathers mail, files and/or other documents for designated areas
• Maintains inventory of housing keys issued and received
• Follows established procedures or steps to process paperwork
• Performs other related work as assigned

As it relates to the Safety Department:

• Assists in the development of safety plans and procedures, metrics, checklists, data tables and reference sheets, and similar administrative work duties.
• Support safety management and site-safety and health officers in the field with the research and procurement of safety supplies, tools, and equipment.
• Maintain inventory of the safety equipment, tools, logs, and supplies; provide reports monthly of burn rate.
• Support the safety training program e.g., coordinate trainings, maintain training media and material, rosters, input courses in a tracker, develop and distribute certificates to students.
• Coordinate and track required trainings to ensure site remains in compliance with all laws, regulations, and company policies.
• Assist in the implementation/rollout of programs, policies, and procedures to enable compliance, injury reduction and sustainable management system elements.
• Provide oversight on and maintenance of the company's Hazard Identification and Risk Management Program.
• Develop and distribute site safety and environmental reports, KPI's and Metrics as directed.
• Act as point of contact for all safety and environmental incidents, investigations, and mishap reporting requirements.
• Schedule and coordinate emergency response plans, drills, and procedures.

Accountable For:

• Knowledge of common safety practices
• Intermediate skills in use of computers and familiar with Microsoft Office products
• Adherence to established CGS, LLC safety policies and good industrial and office safety practices
• Skill in the use of common office machinery (i.e. copy machines, fax machines, telephone systems, scanners etc...
• Skill in 10 key by touch
• Ability to multi-task multiple projects and requests
• Compliance with CGS, LLC Standard Operating Procedures and Personnel policies and procedures
• Ability to read, write, speak and comprehend English

Minimum Qualifications:

• High school diploma or equivalent
• Two (2) years clerical experience
• Basic skill in the use of Microsoft Office, specifically Word and Excel
• Speak, read and write English proficiently
• Possess and maintain a valid driver's license with acceptable driving record
• Ability to obtain access to U.S. Government Installations through the Defense Biometric Identification System (DBIDS)

As it relates to the Safety Department:

• One (1) year of experience with safety and environmental programs in critical environments or construction projects.
• Proven experience researching federal regulations 29 CFR 1910, 1926, and United Sates Army Corps of Engineer Health and Safety Manual (USACE EM385-1-1).
• Knowledge of Microsoft Office Suite - Word, Excel, PowerPoint, Outlook.
• Must be proficient in WhatsApp and Adobe Pro.
• Must be able to lift and carry at least 40lbs. for 100-linear feet without assistance.
• Excellent communication skills.
• Ability to perform some field work.

Reasonable Accommodation:
GPSI will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

GPSI is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.