Admin Assistant

Department: Finance and Accounting

PURPOSE OF JOB:
The Department Coordinator is responsible for performing a range of clerical and administrable tasks to support daily operations in an office setting. This role serves as the point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands. The idea candidate should be adept at multitasking and be able to handle both administrative and clerical responsibilities effectively.

JOB DUTIES/RESPONSIBILITIES:
Responsibilities include, but are not limited to:
Oversee guest experience, sorts incoming mail and packages.
Provide general administrative and clerical support.
Maintain the Bellevue office condition and cleanliness and arrange necessary work orders for repairs.
Perform vendor invoice data entry, vendor payment, and employee expense reimbursement.
Assist with Accounts Receivable invoice mailing.
Assist various departments with administrative/clerical tasks.
Inspect and perform quality check on returned products.
Assemble/disassemble package/products and ship to vendor.
Distribute, scan, and ship demo product to customers.
Organize and maintain physical filing system.
Organize office layout, purchase office supplies, and maintain proper stock levels.
Other tasks as assigned.

SKILLS, ABILITIES AND OTHER REQUIREMENTS:
Excellent knowledge of Excel and Office applications.
Oral and written communication skills.
Excellent analytical, organizational, interpersonal, and problem-solving skills.
Ability to work with people at all levels of the organization.
Self-starter with ability to work independently with minimum supervision.

QUALIFICATIONS:
AA/BA Degree
1-3 years of relevant experience in an office setting
Must have the highest level of integrity and business ethics.
Strong verbal and written communication skills. Ability to tailor and deliver messages at various levels within the organization.