Construction Administrative Assistant

Kemper Development Company, located in the heart of Downtown Bellevue, is a family-owned and fourth-generation company. Building community and fostering cultural growth has been a legacy of the Freeman family for over seven decades. This dedication to the betterment of Bellevue as a place to live and work and the creation of community-centric developments has and will always be the hallmark of the Freeman family and Kemper Development Company.

We are currently looking for individuals that have a strong work ethic that upholds the values and goals of the company by performing their job to the best of their ability. You will be a great candidate if you are dependable, respectful, productive, and a good team player.

POSITION SUMMARY

This position reports to the Design and Construction VPs. The successful candidate will be responsible for high‐level administrative support to the Senior VPs, VP’S, Director’s and department project managers. This position will be involved with a range of project types including shell & core, retail and office tenant improvements and capital projects.

DISTINGUISHING CHARACTERISTICS

The Construction Administrative Assistant is expected to act with a great deal of independence in the daily performance of duties, continuously demonstrating and maintaining proficiency in all construction and development related tasks, while fostering teamwork and actively contributing to Kemper Development Company’s values and culture.

The Construction Administrative Assistant is an organized self-starter with the ability to work autonomously and take initiative. The Construction Administrative Assistant is skillful at prioritizing and organizing, handling multiple demands simultaneously and managing complex assignments. The Construction Administrative Assistant must be an assertive, resourceful, and motivated team player with strong communication skills. Sound judgment, attention to detail, accuracy, timeliness, and ability to work effectively with a minimum amount of direction are necessary skills for this position.

ESSENTIAL ATTRIBUTES

The Construction Administrative Assistant must exhibit the following essential attributes at all times while representing KDC:

Hardworking | Customer Service Oriented | Honest | Teamwork | Intelligent | Proactive | Upbeat | Confident | Detail Oriented | Logical | Compassionate | Helpful | Thoughtful | Open minded | Results-oriented | Diplomatic | Perceptive | Sound Judgment | Ethical | Self-motivated

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:

• Coordinate and manage the administrative aspects of design and construction projects for multiple properties and managers.
• Knowledge of principles and practices of office management and systems, work organization, document research and complex filing systems.
• Ability to analyze complex problems and develop an effective course of action.
• Ability to work independently, take initiative and set goals.
• Strong organizational, time management and planning skills with ability to multi‐task.
• Mastery of basic mathematical computations, accounting skills and record keeping.
• Excellent written and verbal communication skills.
• Ability to provide outstanding customer service and maintain tenant relations.

FUNCTIONS AND DUTIES

The Construction Administrative Assistant is responsible for coordination of all administrative functions in support of the department assuring the highest degree of quality is maintained at all times.

Note: The listed duties are only illustrative and are not intended to describe every function that may be performed by this job class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are necessary to the overall mission of the companies.

• Create, update, and manage Excel workbooks, Word files, etc.
• Establish organizational tracking and reporting systems to improve efficiency and functionality.
• Maintain tracking logs for permits, contracts, project status, etc. in Microsoft Excel.
• Communicate verbally and in writing with tenants to provide excellent customer service.
• Communicate with and update internal staff and external vendors. Provide notification to necessary parties.
• Organize and participate in meetings, prepare presentation materials, and file meeting minutes: example: (CapX, retail, staff meetings)
• Review and manage project documents, submittals, and correspondence.
• Ensure tenant and contractor compliance with leases, rules, and regulations & insurance requirements.
• Provide preconstruction and project closeout assistance.
• Provide technical writing and editing of manuals.
• Set up and maintain electronic and paper files as well as rotation to P5 Storage.
• Provide accounting assistance with invoice tracking.
• Maintain and review certificates of insurance, requests, and communicate with required internal and external personnel as needed.
• Schedule security contract coverage for tenants.
• Schedule meetings for internal parties & meetings with external tenants/vendors.

MINIMUM QUALIFICATIONS FOR APPLICATION

• High school diploma or equivalent, college degree preferred.
• 3-5 years of experience in administrative support preferably with a commercial construction or architecture firm, but not required.
• Proficient with computer and web applications including Microsoft Office Suite (Outlook, Excel, Word, Project, PowerPoint, Publisher, and SharePoint), Bluebeam is a plus.
• Able to work in an office environment and do some fieldwork as necessary. Must be able to lift books and boxes up to 40 pounds.

Note: Successful candidates will be required to pass a background check, including a credit report and drug screen.

“This job description does not create any contract rights. Kemper Development Company, (KDC), and the employee are free to terminate the employment relationship at any time without cause or notice. This at-will employment relationship cannot be altered except by written agreement executed by the employee and the President of Kemper Development Company. This policy will be strictly adhered to and is for the benefit of both the employee and KDC.