Staff Accountant

National Non for Profit organization seeking a Staff Accountant to join their team.

Hybrid opportunity

Summary

The Staff Accountant is responsible for coordinating and executing a full range of accounting and administrative tasks, and working collaboratively with the staff  The Staff Accountant performs accounting, accounts payable/receivable, and banking/cash management duties, as well as U.S. payroll, human resources, administration, and office duties, in a small but complex organization with international operations.

Responsibilities

A.     Accounting

1. Prepares and posts journal entries and other adjusting entries, handles monthly upload of  general ledger to consolidate 
2. Provides support to Controller in financial and budget matters, including reviewing and analyzing accounts and running a full range of general ledger reports to ensure accurate and timely reporting
3. Performs monthly and balance sheet account reconciliations
4. Performs all statutory reporting, including monthly sales tax filing and benefits reporting
5. Assists with year-end audit and tax return, including providing support in preparation of  schedules and supplying auditors with necessary documents and information
6. Maintains accounting files in accordance with organization’s document retention policy
7. Performs additional accounting tasks as needed and directed

B.      Accounts Payable/Receivable

1. Processes all invoices in prioritized and timely manner, including obtaining department approval, entering and submitting into accounts payable system, printing and sending checks, scheduling payments via wire transfer or ACH, setting up new vendors, obtaining W9 or W8 forms, and communicating with vendors regarding open payables
2. Enters recurring invoice batches into Financial Edge for monthly stipend payments
3. Maintains and updates payable reports and reconciliations, including ensuring correct accounts and departments are charged and correcting any errors
4. Coordinates and tracks invoicing for all accounts receivable, including monthly and one off billing, other income, and other balances due
5. Reconciles contributions and payments with Development Department on a regular basis, including obtaining gift documentation and reviewing coding with Controller and/or Vice President to ensure accurate and consistent data and reporting
6. Reconciles general ledger to A/R subledger on a monthly basis
7. Processes credit cards payments via virtual terminal as needed
8. Performs year-end 1099 and 1042 reporting
9. Performs additional accounts payable/receivable tasks as needed and directed

C.      Banking and Cash Management

1. Counts contributions revenue and other cash receipts and makes deposits to bank on an as needed basis
2. Coordinates petty cash disbursements, reconciliations, and replenishments
3. Monitors and reports on cash position and outstanding checks
4. Downloads investment statements and maintains electronic files
5. Performs additional banking and cash management tasks as needed and directed

D.     Payroll and Human Resources

1. Provides administrative support to the Controller in processing biweekly payroll, including ensuring timely and accurate submission of timesheets, and calculating overtime and special pay (i.e., holiday, time and half, sick, vacation)
2. Tracks employee accrual and usage of paid time off, including vacation, sick, and personal time
3. With the guidance of the Controller, processes new hire paperwork, including W4, I9, emergency contact information, direct deposit enrollment, and other forms
4. With the guidance of the Controller, processes benefits paperwork and enrollment, including orientation, medical and dental insurance, retirement, health reimbursement account, transit check, and other benefits
5. With the guidance of the Controller, processes employee separations and coordinates with benefits broker on COBRA administration, including terminating medical and dental benefits (if applicable), retirement contributions, and other benefits and deductions
6. Coordinates transit checks, including monthly orders and reconciliations
7. Fields HR and benefits questions, and refers HR matters to Controller, Vice President for Finance and Administration, or other resources as appropriate
8. Maintains HR files
9. Performs additional payroll and HR tasks as needed and directed

E.      Administration and Office Duties

1. Coordinates and ensures adherence to calendar of finance, accounting, HR, and other administrative deadlines
2. Administers corporate credit cards, including monthly reconciliations, new card requests, card limits, closed accounts, lost cards, and fraudulent activity
3. Completes business forms, including credit applications, tax exempt forms, and resale certificates
4. Provides office support, including managing general budget lines, coordinating supplies, and helping to program and troubleshoot systems as needed
5. Assists with occasional evening and weekend events and programs
6. Performs additional administration and office duties as needed and directed