Legal Assistant

We are currently seeking to hire a professional, detail oriented, motivated individual to fill its open hybrid position of Executive Assistant/Office Manager/Paralegal.  We are open to it being a full or part time position. Compensation will be directly correlated to experience with the annual salary range starting at $43,500.00. 

Below are the requirements, responsibilities and tasks for this position.

1.  Administrative & Support
 
a. Requirements
 Associate's Degree or higher
 Ability to type 55+ WPM
 Ability to use Microsoft Word, Excel, and Outlook
 Prior law firm employment experience
 Ability to navigate and use Adobe Acrobat
 Ability to use and navigate QuickBooks Online
 Prior experience invoicing and collecting receivables
 Ability to use Microsoft Teams and OneNote
 Attention to detail and accuracy in all aspects of work

b. Responsibilities
 Enter JML Attorney daily time logs into QuickBooks
 Keep Firm Central Matters current and updated
 Enter Tasks per Managing Attorney
 Reduce litigation support work for JML Attorneys
 Assist Managing Attorney in JML administrative work
 Assist/maintain JML Calendaring and Deadlines
 Comply with JML Handbook, policies and procedures
 Assisting with remittance for account receivables
 Assisting with remittance for account payables
 Office Organization and Filing

c. Representative Tasks
 Generate monthly client invoices
 Client correspondence regarding invoices and billings
 Keep and manage the monthly postage log
 Enter JML Attorney time into Quickbooks
 Scan/organize JML Client documents
 Prepare outgoing cover letters
 Take JML Client payments via LawPay
 Generate the client monthly copy count
 E-file client documents 
 Hard file/record client documents 
 File client documents in the office
 Calendar meetings and appointments
 Calendar deadlines, depositions, hearings and trials
 Upload client documents and filings into FC
 Upload MyCase matter related documents into FC
 Upload Doxpop matter related documents into FC
 Prepare JML Letters of Engagement
 Assist/manage outgoing Adobe Sign documents
 Assist/manage incoming phone calls
 Maintaining the office kitchen area
 Some occasional travel to pick up lunch
 Some occasional travel to make JML Bank Deposits
 Scan and upload JML Accounts Payable Invoices
 Assist/manage stamps.com
 Some occasional travel for office supplies