Full-time - Direct Hire - Office Secretary (Administrative assistant, MS Office Suite) - Onsite

Tanson Corp Saint Paul, MN

Full-time - Direct Hire - Office Secretary (Administrative assistant, MS Office Suite) - Onsite

Tanson Corp

Saint Paul, MN

Expired: 23 days ago Applications are no longer accepted.

Full-Time

Job Description

Employment Type: Full-time

Job Description:

We are seeking a competent Office Secretary to join our team in St. Paul. The ideal candidate will be organized, detail-oriented, and capable of handling various administrative tasks efficiently. As an Office Secretary, you will play a crucial role in ensuring the smooth operation of our office.

Responsibilities:

Greet and assist visitors in a professional and courteous manner.
Answer and direct phone calls to appropriate individuals.
Manage incoming and outgoing correspondence, including emails, letters, and packages.
Maintain and update office records, including employee and client information.
Schedule appointments and meetings for management and staff.
Prepare meeting rooms and necessary materials for meetings and presentations.
Assist in the preparation of reports, presentations, and other documents.
Handle basic accounting tasks, such as invoicing, expense tracking, and petty cash management.
Coordinate travel arrangements for staff members.
Perform general office duties, such as filing, photocopying, and faxing.
Monitor office supplies and place orders when necessary.
Assist in organizing company events and outings.

Requirements:

Proven experience as an office secretary, administrative assistant, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent communication and interpersonal skills.
Strong organizational and time management abilities.
Attention to detail and accuracy in all tasks.
Ability to multitask and prioritize tasks effectively.
Discretion and confidentiality when handling sensitive information.
High school diploma or equivalent; additional certification in office administration is a plus.