Parts Inventory Coordinator

Job Summary:

This position will be responsible for being the point of contact for suppliers, and internal customers, working to ensure the ordering, tracking and inventory of critical spares and parts to support machine availability. The Parts Inventory Coordinator will own, maintain, administer a complete parts and service program for the facility.

Responsibilities of the Position:

• Manage Maintenance, Repair & Other (MRO) materials, to support planned PM’s, breakdowns and repairs including sourcing, procuring, receiving, stocking and inventory management of maintenance parts and supplies to ensure optimized inventory levels and minimized costs.
• Manages and understands component lead-times and suggests and sources alternative parts when specified components are not available in order to prevent unplanned downtime.
• Maintain effective inventory control program, including setting minimum / maximum order quantities, based on order history and delivery lead time.
• Perform annual inventory, monthly cycle counts.
• Expedite incoming materials shipments (when necessary) and communicate closely with individuals awaiting receipts to prevent interference to plant operations.
• Coordinate prompt handling of receiving documents and invoices to ensure approval and payment to maximize buying discounts.
• Update storeroom locations on a continuous basis by re-shelving, rearranging and consolidating stock. Appropriately disposition obsolete items (sell, silent auction, trash, recycle) and review minimum and economic order quantity levels routinely.
• Maintain standards of materials purchased to ensure high quality specifications are met. Continuously seek out new vendors who can better serve the company through lower cost, higher quality and improved response.
• Process all receiving reports, returned goods, purchase orders in a timely fashion to prevent disruption to plant and accounting operations.
• Locating, sourcing, expediting repair parts and recommending satisfactory substitutes for unavailable materials and services.
• Reconcile variances between purchase orders and invoices.
• Perform other duties as assigned by Management.

Knowledge/Skills/Abilities:

• Ability to negotiate optimum pricing, terms, and timely procurement of MRO (maintenance, repair, and operations) parts, services, consumables and supplies.
• Ability to communicate effectively with on-site team members and contractors / vendors.
• Strong attention to detail and internal customer focused.
• Sense of urgency in daily tasks.
• Understands role and ability to affect machine availability throughout the facility.
• A competitive spirit and strong drive for company success.

Education and Experience:

• High School Diploma or GED

Working Conditions:

• Office setting and warehouse environment with temperature range of 55 – 80 degrees
• This position may require the employee to work weekends or shifts other than their own to meet the needs of the business.

Physical Requirements:

• Operate standard office equipment
• Reach with hands and arms
• Lift up to 35 pounds