Project and Event Coordinator

Project and Event Coordinator

Paisley Park is looking for an experienced and responsible Project and Event Coordinator to assist in special projects and events. Candidates must have excellent interpersonal skills, be able to adapt quickly to changing situations, is well-organized, and have excellent communication and problem-solving skills.

To succeed in this role, you must have excellent time management skills, passionate about helping achieve company objectives, and can assist in project execution and delivering events that meet the expectations of the audience. The responsibilities of this position are to ensure projects are executed, within budget and meet high quality standards. The ideal candidate is energetic and inspires others to achieve their goals and has a keen eye for detail.

Responsibilities:

• Coordinate project schedules, goals, scope, deliverables, and timelines.
• Help prepare project proposals, timeframes, schedules, and expenses.
• Maintain comprehensive project documentation, plans, and reports.
• Meet work standards by following production, productivity, quality, and customer-service standards.
• Allocating resources to meet project requirements.
• Providing support to project team members and management.
• Research and prepare deliverables for use in planning and reporting.
• Gather and organize data from various sources for reporting and analysis.
• Vendor relation management, onboarding and monitoring vendor activities and documentation to ensure quality control and cost.
• Liaison between vendors, clients, and management team to track projects and execute event requirements, scope, proposals, and approvals.
• Identifying work process improvements.
• Evaluate potential problems and develop solutions.
• Communicate with management team to identify and define project requirements and objectives.
• Collaborate with internal team, to ensure seamless event planning and execution.
• Resolving problems and guest inquiries before and during the event.
• Help improve brand image through effective promotions and events.
• Event coordination while on location, both on-property and off-property.
• Final checks before and day of event.
• Monitoring expenses and implementing cost-saving solutions.
• Proactively identify and target new business opportunities to expand the company's client base.

Requirements:

• Proven work experience as a Project or Event Coordinator or similar role.
• Experience in project management from conception to delivery.
• Strong client-facing and teamwork skills.
• Proficient in MS Office.
• Proficiency in project management tools.
• Excellent vendor relations and management skills.
• Outstanding communication and negotiation skills.
• Excellent organizational and coordination skills.
• Customer service skills.
• Excellent multitasking and task prioritization skills.
• Ability to handle stress and remain calm.
• Excellent written and verbal communication skills.
• Ability to adapt to a fast paced, dynamic work environment.
• Excellent problem solving and analytic skills.
• Physical requirements:
• Must be able to lift 25-40 pounds.
• Must be able to sit and stand and stand for long periods of time.
• Must be able to participate in all event coordination, setup, maintenance, and teardown.

Qualifications:

• Bachelor's degree, or equivalent combination of education and experience.
• 2+ years of experience as a project coordinator or event coordinator/administrator.
• Preferred: 2-5 years of experience in customer service, hospitality, events, or public relations.
• Must have a Driver's License and own a vehicle.
• Ability to perceive and deal with sensitive issues and maintain confidentiality.

Work Hours:

• Monday - Friday 8:30 AM - 5:00 PM working hours to include weekends, evenings, holidays, and overtime as required based on the event schedule.
• Mandatory work availability for the Celebration event falling in June.

About Paisley Park

• Paisley Park is an active museum, state-of-the-art recording studio and concert venue. For nearly 30 years, the facility served as Prince's home, creative sanctuary, and production complex. Fulfilling Prince's vision that Paisley Park would one day be open to the public, the venue today welcomes fans, musicians, and audiophiles for tours, concerts, festivals, and special events.
• If offered the position, the offer is contingent upon passing a background check and a four-panel background screen which does NOT include THC.