Administrative Assistant - TKP

Position Function - Under the direction of The Keller Pointe Manager and/or Designee, performs administrative clerical responsibilities. Duties include, but are not limited to: customer service, financial processes and procedures, records retention and filing, drafting documents (e.g., correspondence, letters, memos, forms, brochures, flyers and presentations, etc.), procurement and special projects.

Essential Duties% of Performance

Performs duties necessary to support The Keller Pointe through the performance of clerical responsibilities. Duties include, but are not limited to: rental agreements, cash management, answering phone calls, online and email correspondence, scheduling appointments and training, drafting documents (e.g., correspondence, letters, memos, contracts, presentations, flyers and brochures etc.), webpage maintenance, and records management and retention. Responsible for the receipt, transmittal, and dissemination of mail. 50%

Performs duties necessary to process invoices, credit card statements and purchase orders. Assist with related financial reports, daily deposits, and procurement of goods and services. Responsible for tracking related items. 30%

Responsible for assisting with customer service duties. Duties may include, but are not limited to: front desk operations; website and online virtual tools; and general assistance.15%

Performs additional duties as assigned.5%

Total:100%

Physical DemandFrequency

BalancingO

BendingF

CarryingF

ClimbingRLegend
CrawlingR

CrouchingOC - Continuous
Fine DexterityF

Foot ControlsOF - Frequently
HandlingF

HearingCO - Occasionally
KneelingO

LiftingFR - Rarely
Pushing/PullingO

Reaching ON - Never
StandingF

SittingC

StoopingO

TwistingO

VisionF

WalkingF

Physical Demand Descriptions(The following descriptions are provided as an example of potential physical and/or sensory activities and does not address the potential for reasonable accommodation; it is intended as general examples of possible physical/sensory demands that might occur during the performance of the position functions/duties, and are not intended to be all inclusive.)Bending/Climbing/Balancing - picking up supplies, files and file boxes, stairs, step stool, walking, standing, filing, drill exercises, CPR/AED life saving, etc.Carrying/Lifting - files; filing; office supplies; work aids; CPR/AED life saving, etc.Fine Dexterity - telephone; keyboard; calculator; computer hardware, writing, drafting, software usage, CPR/AED life saving, etc.Foot Controls - driving, walking, etc.Hearing - customer assistance, telephone, meeting, CPR/AED life saving, etc.Pushing/Pulling/Reaching/Stooping/Twisting - supplies, files, file boxes, retrieving, storage shelves, rolling carts, CPR/AED life saving, etc.Standing - making presentations, assisting customers, directing meetings, site inspections, drill exercises, teaching, training, etc.Sitting - desk work, meetings, driving, etc.Vision - computer and desk work, budget, invoices, driving, plans, contracts, CPR/AED life saving, etc.Walking - to and from office, around office, to and from buildings, site inspections, assisting customers, meetings, presentations, teaching, training, etc.Machines, Tools, Equipment and/or Work Aids(The following list is intended to provide examples of possible machines, equipment, tools and/or work aids that might be needed to perform position functions/duties and should not to be construed as a comprehensive or complete catalog. This list does not include and does not supersede any requirements with respect to safety or protective equipment, uniforms, apparel, gear or apparatuses required for the performance of any duties described herein.)Audio/visual, Calculator, Computer, Copier, Facsimile, Keyboard, Office Supplies, Scanner, Software, Telephone, Vehicle, etc.EnvironmentDuties are generally performed in an office and indoor pool environment. Possible exposure to dust, mold, pool chemicals, humidity and wet, and electricity. Duties may also require prolonged periods of outdoor activities which may produce exposure to inclement weather and allergens.Requirements/Knowledge/Skills/AbilitiesRequired knowledge and experience is normally obtained through the completion of a curriculum resulting in either a High School diploma or GED, and three (3) to five (5) years of related work experience in business "clerical" is required. Administrative clerical certification or vocational training is preferred. Current Infant/Child/Adult/CPR and First Aid with AED certification from Ellis & Associates, American Red Cross or American Heart Association or ability to obtain upon employment offer is required. Ability to read letters, memos, contracts, professional and industry literature, spreadsheets and other job related analysis.Ability to understand and develop computer models for cost analysis and compose financial and budgetary reports.Ability to work outside normal business hours. Ability to prepare/compose documents, letters, memos, Public Notices, etc.Ability to conduct basic mathematical calculations. Ability to work under high demands, short time constraints, and the pressure of a fast paced work environment, meeting established timelines/deadlines and multi-task effectively.Ability to develop spreadsheets, reports, and other job related analysis.Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, and the general public. Must possess good oral and written communication skills, with the ability to communicate tactfully, impartially, and in a professional manner. Must be able to utilize good organizational skills, accurate filing, and efficient record keeping practices.Must have the ability to make sound decisions, problem solve, work well independently, and successfully work with confidential information.Competent in the use of Microsoft Excel, Word, Outlook and Power Point software. Knowledge of business English, punctuation, and spelling. Knowledge of the Texas Public Open Records Act, and Freedom of Information Act.Must possess a valid Texas Class C driver license. Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, Physical Examination, and applicable Background Checks.