Girls on the Run Northeast Ohio - Administrative Assistant

Job Title: Administrative Assistant

Location: Brecksville, Ohio

Reports To: Executive Director

FLSA Status: Part-time, Non- Exempt

Organizational Summary

GOTR is a physical activity-based positive youth development program that is designed to enhance girls' social, psychological and physical skills and behaviors to successfully navigate life experiences. Girls on the Runbelievesthat all girls and communities should have access to our programs. We strive to eliminate barriers to participation, to create programming that engages all communities, to be intentional about staff and volunteer diversity and to promote a culture of inclusion across the organization.

Girls on the Run Northeast Ohio will engage more than 500 volunteers and serve more than 1,700 girls in 3rd through 8th grade this coming school year. Girls on the Run Northeast Ohio covers six counties, Summit, Cuyahoga, Portage, Medina, Lake and Lorain. We are embarking on a strategic path to grow our impact each year while maintaining our commitment to program quality, accessibility, and inclusion.

Position Summary

The Administrative Assistant is one member of a collaborative, six-person team. This position is responsible for curriculum and inventory management, coach training and support, and a variety of administrative duties that support the operation of the program and council.The ideal candidate willpossess apassion for and commitment to supporting the social, emotional, and physical health of girls in third through eighth grades.

This position is an integral member of our growing organization and is best suited for candidates who are strong at developing personal relationships and are highly organized and motivated. To learn more about our mission, core values and programs, please visit: https://www.gotrnortheastohio.org/.

The responsibilities of this position include but are not limited to:

Supply Inventory & Management

• Maintain up-to-date inventory of all items
• Maintain an organized supply storeroom and offsite storage unit
• Be willing to deliver and pick-up items as needed from the storage unit
• Support team with supply orders, helping to determine and manage orders for curriculum, program and 5k materials, merchandise, and other items as needed
• Manage Girls on the Run online merchandise store - preparing and sending orders and updating online inventory.
• Manage office inventory and purchasing

Office Administration

• Manage general office operations and equipment including phones, printers, and office supplies
• Serve as the first point of contact for Girls on the Run Northeast Ohio, fielding incoming calls and monitoring the council GMail account
• Learn office systems and assist with data and records management both digital and physical
• Handle all shipping and mailing.

Program & Operations Support

Work with Program Team to:

• (As needed) Visit program sites, attend coach trainings, and serve a substitute coach
• Work with the 5k Director in various end of season 5k planning tasks and provide on-site support at events (twice per year/weekend events)
• Assist with seasonal process of assembling and distributing coach supplies to teams prior to season start and collecting and re-organizing supplies at the end of the season

General Responsibilities

• Actively participate in weekly staff meeting, coming prepared and engaging in collective problem-solving
• Collaborate with Executive Director and other team members as needed
• Adaptability in assisting others as needed

Work Environment

The Administrative Assistant must have access to reliable transportation, a valid driver's license, and current auto insurance as travel is required to sites throughout Cuyahoga, Lake, Lorain, Medina, Portage and Summit Counties. The ideal candidate will have the ability to take ownership of the position and work with minimal supervision, which may include telecommuting. The Administrative Assistant must be able to lift 40 pounds and manage inventory in off-site storage unit and be available to work nights and weekends as needed. Final offer is contingent on the successful completion of an online background check. This position is required to be in the office with occasional opportunities to work hybrid.

Qualities + Qualifications

• Passion for the Girls on the Run mission and the ability to effectively communicate issues surrounding empowerment, self-esteem, body image and whole-person health
• Outstanding written and verbal communication skills in multiple environments and with a range of audiences (internal and external)
• Must positively represent Girls on the Run Northeast Ohio, our programs, and our values in the community and in daily work
• Experience with nonprofits or youth/wellness programs a plus!
• Ability to multitask, prioritize and make efficient decisions
• Experience with Microsoft Suite and adept at learning new systems
• Able to thrive and balance working within the team environment and working independently
• Bilingual in English and Spanish a plus!

Compensation and Benefits:

This is a part-time, non-exempt position offering a compensation range of $19.00 - $21.00 hourly, depending on experience. As a reflection of our core values, Girls on the Run NE Ohio is dedicated to investing in our employees' quality of life both in and outside of the workplace - we are proud to offer a healthcare stipend, flexible work hours, generous paid time off and a supportive and empowering team environment. The position is part-time, 25 hours per week and is based at GOTRNEO's office in Brecksville, OH.

We're striving to shape a recruitment strategy that reflects our heart for inclusion and accessibility. We recognize (and appreciate!) the effort you're investing in this application process and so have decided not to require or accept cover letters. We look forward to learning about you through the interview process!