ADMINISTRATIVE SUPERVISOR

Salary - 77k to 98k, this role is non-exempt and eligible for OT over 40 hours

Hybrid - 3 days onsite.

We currently have an exciting opening for an Administrative Supervisor in our Dallas office.

The Administrative Supervisor, under the direction of the Senior Manager of Business Operations, oversees the day-to-day operations of assigned departments for the local office and has a lead role in coordinating Firmwide initiatives and activities.

In this capacity, the Administrative Supervisor will:

• Provide supervision and guidance regarding the workflow, resources, and priorities in assigned functions; May supervise direct report staff and/or projects; Manage the workflow, resources, and priorities in assigned functions;
• Oversee and perform daily administrative operations and services for local departments including
• Client Service Specialists, Paralegals, Office Services, Records, Facilities and/or Reception;
• Execute the Firm initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security, and resource management activities;
• Plan and execute office events;
• Participate in the hiring process for administrative staff including the interview process;
• Participate in budget control and maintenance in assigned departments;
• Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;
• Maintain accurate administrative files, spreadsheets, and databases; Generate reports and presentations;
• Update processes and systems with respect to office moves, staffing changes, and other office transactions; Assist with budget control maintenance;
• Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
• Assist with related events/activities, as needed;
• Work beyond scheduled hours as required; and
• Handle additional related projects as necessary.

Proficiencies:

• Advanced proficiency in Microsoft Office Suite; Fundamental proficiency in planning, allocating and reconciling an operations budget;
• Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;
• Fundamental knowledge of records management, preferably in a legal environment;
• Fundamental knowledge of facilities procedures and best practices;
• Fundamental knowledge of reception procedures and best practices; and
• Fundamental knowledge of office management and procedures (preferred).

Qualifications:

• Bachelors degree (preferred);
• At least 2 years of supervisory experience (preferred); and
• At least 6 years of experience in a professional services or legal environment (required).