Staff Accountant- Construction Industry

Job Description

Staff Accountant

PRECISION GENERAL COMMERCIAL CONTRACTORS, INC.

Reports to: Controller

FLSA Status: Non-Exempt

Department: Accounting

Approval Date:

Summary of Position:

As a Staff Accountant for Precision General Commercial Contractors, Inc., you will manage all accounts payable, accounts receivable for the company and various other duties outlined below. You will report to the Controller. It is expected that you will comply with the Precision GCC, Inc. Employment Handbook.

ESSENTIAL DUTIES AND RESPONSIBILITIES Performs other duties as required and assigned.

• Quality- Ensure all products, financial, tax calculations are error free.
• Cost- Ensure office budgets are adhered to and changes are documented.
• Schedule- Timely delivery for all financial reporting including monthly budgets vs actuals, quarterly reports, distributions etc.
• Maintain bank/cash ledger for all projects. Log in each draw funding, payments, and transfers to General Account (GC, Fees, Insurance and Bond)
• Process subcontractors' pay requests for each draw funding in all projects, including all General Condition invoices duly approved by Project Managers, Project Coordinators, and Project Estimators.
• Verify and attach back-ups needed for Senior management to sign checks, such as, compliant insurance certificates- general liability, auto and worker's compensation, executed subcontracts and change orders, waivers and releases for subcontractors and suppliers. Upon final and retention funding, subcontractor's warranties are attached with checks as additional back-ups.
• Maintain and monitor master file of current and previous year's compliant insurance certificates, subcontractor's licenses & W-9 for the yearly audit purposes and 1 099 reporting to the IRS.
• Assist Project Coordinators in posting subcontracts and change orders in the system and request from all subcontractor's COs not fully executed and returned to Project Coordinators
• Research subcontractor's payment information and provide account reconciliation report where applicable.
• Prepare and update check lists for each subcontractor per project as documents are submitted for compliance and attach as addition back-ups of submitted checks for CEO's signature.
• Maintain and update upon funding all projects' cash ledgers and log-in all disbursements to subcontractors and vendors and all transfers to Controller.
• Maintain files for all cleared checks and bank statements for audit purposes.
• Research cleared checks and furnished subcontractors a copy upon their request.
• Collect and obtain from subcontractors completed W-9
• Assist external auditor's annual audits of Client's, DHJ & Partnership projects. Provide copies of subcontractors' pay requests and invoices and fill up audit confirmation letters for auditors.
• Process 1099 IRS Reporting. Verify which subcontractor is included in the report based on completed W-9 information submitted and provide final vendor copies of 1099 (due each February annually)
• Perform other duties and responsibilities whenever necessary and upon request by Controller.

• Knowledge, Experience and Skill Requirements:

Education:

• High school degree and bachelor's degree in financial and/or cost accounting

• Experience and Skills:
• A minimum of three (3) years in accounting
• Computer Skills (Microsoft Office, Spectrum Accounting)
• Demonstrated ability to solve problems.
• Excellent organizational skills; detailed oriented
• Demonstrated ability to manage multiple tasks and meet deadlines.
• Ability to prioritize conflicting demands quickly and appropriately.

Physical Requirements:

• Able to stand, bend, reach, stoop, and lift boxes up to 10 lbs.
• Able to work in a pace environment for extended periods of time.
• Able to sit at a desk, working on computer and phones for a full workday.