Administrative Specialist

Crystal Stairs, Inc.

Improving the Lives of Families through

Child Care Services, Research, and Advocacy

ADMINISTRATIVE SPECIALIST

Location: Los Angeles, CA 90056 | 100% Onsite

Crystal Stairs is seeking an efficient professional to handle the administrative affairs of the Programs Department and provide clerical support to the Senior Director who oversees multiple departments.

Key Responsibilities

• Handle a heavy administrative workload that consists of filing, processing invoices, tracking expenses, preparing routine correspondence and scheduling meetings.
• Assist Senior Director with the production of materials for meetings and trainings.
• Prepare corporate filings, board and committee meeting minutes, and other corporate documents.
• Manage the contract routing, execution and maintenance process.
• Update and manage leader appointment calendar and Departmental task list.
• Work on special projects and other tasks as assigned by Senior Director.

Experience, Knowledge, Skills and Abilities

• Minimum of 2 years of experience working as a legal assistant or paralegal in a corporate legal department or law firm required.
• Bachelor's degree from a four-year accredited college or Paralegal certificate preferred.
• Knowledge of Microsoft Word and Outlook required. Familiar with Excel, PowerPoint, Adobe and Zoom.
• Ability to maintain and uphold strict confidentiality
• Demonstrate strong analytical and organizational skills
• Ability to work on multiple tasks with attention to detail
• Ability to remain calm under the pressure of tight deadlines and changing priorities
• Able to communicate tact and diplomacy with all levels of employees including C-suite team, Board members and other stakeholders
• Ability to problem solve and drive tasks forward with minimal supervision
• Demonstrate excellent verbal and written communication skills

Total Package of Benefits

• Medical/ Dental/ Vision/ Life and Pet Insurance
• 401k Matching Options
• Flex Spending
• Pre-paid Legal Services
• Sick and Vacation Time
• Paid Holidays
• Opportunity for Growth and Development
• Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM

Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

Additional Requirements: Must be fully vaccinated and remain fully vaccinated against COVID-19. Per the CDC, fully vaccinated means at least 2 weeks after (1) a second dose in a 2-dose series, or (2) a single-dose vaccine, and this status and definition applies to COVID-19 vaccines currently authorized for use and approved by the U.S. Food and Drug Administration.

For more information about Crystal Stairs, Inc. please visit our website at: www.crystalstairs.org