Service Clerk II - Office Clerk at Prospect High School

Position Type:
District/Site Support Staff/Service Clerk II, Office Clerk

Date Posted:
7/17/2023

Location:
Prospect High School
Calendar and Compensation

• $38,168.95 - $53,708.23 annually (CSEA Range 4.2)
• 217 day calendar: 11 months, 8 hours per day
• Generous health benefit options, including plans that require no employee contribution for full family coverage
• Eligible for Bilingual (Spanish) signing incentive (prorated to days in paid service) for new hires and monthly stipend upon passing a test of Spanish fluency (new hires and current CUHSD employees)

Job Summary

Under the supervision of the Principal or designee, the Office Clerk performs a variety of responsibilities, including general clerical, recordkeeping, and coordination of duties to ensure alignment to county, state, and federal guidelines.

Primary Duties and Responsibilities

• Provides general clerical support and performs a variety of clerical duties such as filing, sorting, copying, data entry, data reporting, and maintaining records
• Assists with coordination and support of adherence to county, state and federal guidelines, particularly in response to changing public health guidelines. This may include, but is not limited to, maintaining records, monitoring implementation of requirements, recommendations and considerations.
• Supports office management by answering phone calls, monitoring voicemail, and, assisting visitors, providing information, resolving complaints, answering questions and/or scheduling appointments as necessary
• Prepares communications, including website updates, emails, announcements
• Coordinates the school calendar
• Processes student and parent requests and student work permits.
• Supports the school community; provides welcoming environment and establishes feelings of ease and confidence in students and parents
• Prepares work orders, requisitions and purchase orders for books, supplies, equipment and other materials as directed.
• Organizes supplies and maintains records and office supply inventory of such
• Coordinates and distributes incoming and outgoing mail and packages
• Assists in scheduling and the preparation of meetings in the conference room; may assist with the implementation of special events and projects
• Performs other related duties as may be assigned by Principal or designee to support the school

Who we are

Campbell Union High School District, located in the heart of the Silicon Valley, is a small, close knit district committed to ensuring every student is ready for the future. We strive to be data-informed and focused on results, while promoting humanity, kindness, and personal responsibility. We are proud to provide a supportive environment of collaboration among our staff.

We know that high quality teachers, administrators and staff are key to our students' success and are working to retain and recruit passionate and effective talent.
We are an equal opportunity employer, are committed to racial equity and social justice, and we make a particular effort to recruit people who identify as Black, Indigenous, and people of color to apply for open positions.

Knowledge and Abilities

Knowledge of:

• Modern office practices and procedures including telephone techniques, etiquette, and communication strategies.
• Methods and techniques of filing, data entry, and record - keeping.
• Microsoft Office and Google software

• Correct English usage, spelling, and grammar and punctuation.
• Correspondence and report writing.
• Standard office machines including computers and supporting software applications.
• District policies, rules, and regulations.
• Applicable sections of State Education Code.
• Automated record management, storage, and retrieval systems.
• Familiarity with school and district organization and objectives.

Ability to:

• Perform routine clerical work with frequent interruptions.
• Maintain accurate and complete records.
• Complete a variety of tasks with speed and accuracy, while handling frequent interruptions.
• Type or enter data efficiently and correctly, approximate rate of 50 wpm.
• Operate office machines, including personal computer, typewriter, calculator, and copier.
• Perform comparisons and calculations rapidly, accurately, and efficiently.
• Supervise students.
• Understand and carry out oral and written instructions.
• Follow current universal precautions relative to first aid methods and appropriate responses to illness and injury.
• Plan, organize and meet deadlines with competing responsibilities.
• Comply with District and Board policies and administrative regulations.

Contacts

Frequent contacts with students, staff, parents, and the public.

Physical Effort/Work Environment

High school office environment.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

The preceding job description has been designed to indicate the general nature and level of work performed by the employee within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required for this position.

It is the policy of Campbell Union High School District (CUHSD) to provide equal opportunity for all individuals in education and employment. District programs and activities shall be free from discrimination, harassment, intimidation and bullying based on actual or perceived characteristics of race or ethnicity, color, ancestry, nationality, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or any other characteristic identified in Education Code 200 or 220, Penal Code 422.55, or Government Code 11135, or based on association with a person or group with one or more of these actual or perceived characteristics (Board Policy 5145.3 and 4030 through 4032).