Finance and Business Administration Manager

Department: University Advancement
Appointment Type and Duration: Regular, Ongoing
Salary: $66,000 - $76,000 per year
Compensation Band: OS-OA07-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins

March 27, 2023; position open until filled (revised)

Special Instructions to Applicants

Please submit the following with your online application:
A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
A resume of your educational and professional work experience.

Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review.

Department Summary

University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

The University of Oregon Alumni Association (UOAA) fosters lifelong relationships, deepens engagement, and advocates on behalf of the university and Duck alumni around the world. Launched in 1879, the UOAA is proud of its long history of keeping alumni connected to the university and to one another, offering a wide array of opportunities for service and engagement. With a membership of over 27,000, the UOAA serves as an important connection to the university for more than 250,000 alumni worldwide. Our vision is to be among the very best alumni relations programs in the world, uniting and engaging Ducks in all stages of flight.

The department of University Communications (UC) is charged with telling the University of Oregon's (UO) stories to a broad range of audiences and positioning the university to succeed and thrive. The department utilizes and manages a comprehensive suite of communications tools, including public relations, branding, advertising, licensing, digital media, and more for the benefit of the university.

Operations and Administrative Services (OAS) is a sophisticated shared services unit that provides essential services to promote the university's priorities and operate within a framework of efficient business practices. All OAS professionals serve in partnership with the complex divisions of University Advancement (UA) and University Communications (UC). Additionally, services are provided to the UO Board of Trustees, the University of Oregon Alumni Association's (UOAA) Board of Directors, and other boards and volunteer bodies.

Position Summary

The Finance and Business Administration Manager (manager) is responsible for the management of the University of Oregon Alumni Association's (UOAA) portfolios between $100k and $22M, depending on the UOAA's fund location(s) and 60+ external chapter accounts. This position reports to the Director of Finance and Business Administration (director) and regularly interacts with the UOAA's finance board committee, and with external state and federal agencies on behalf of the director.

The manager makes frequent independent decisions in support of senior management decisions. The manager must be able to explain and reinforce guidelines and procedures as set by the Director of Finance and Business Administration, Association's Board and Bylaws, University Policy, and State and Federal regulations. Information and provided analysis must be accurate, timely, and appropriate. Ad Hoc priority requests frequently need to be independently vetted, prioritized, and triaged. Work is largely independent with frequent direct responses to senior management and executives in various parts of the UOAA, the university, and the University of Oregon Foundation (UOF). This position completes work across a sophisticated accounting structure consisting of one service center, two separate 501c3s (UOAA and UOF), and many accounting indices, making full, consistent, and accurate use of UOAA and university accounting policies and regulations, GAAP, and grant support functions.

This position is a principal liaison to the central budget and resource planning and business affairs offices, the university, and other financial managers across campus, and has primary responsibility over all UOAA budget adjustments within the UOAA accounting system, as well as a principal liaison to the UOF finance, gift processing, and membership processing teams. The manager provides comprehensive budgetary reporting and analysis for supported units across the organization, participates in multiple university, UOAA, and UOF groups and committees, and may be called upon to act in the capacity of the director in the director's absence.

This position is located in Eugene, and will be required to work in person approximately one day per week. During audits and tax season, this position may need to work in person up to three days per week.

Minimum Requirements (updated)

 Bachelor's degree in Finance, Accounting, or a related financial field; or equivalent combination of education and experience.
Five years of experience in accounting, financial management, analysis, budgeting, or related specialty.
Two years of supervisory experience OR five years of lead staff experience.

Professional Competencies

Ability to manage a complex budget with multiple revenue streams or funding sources and multiple supported operations.
Strong organizational, multi-tasking, and customer service skills.
Strong communication skills.
Demonstrated leadership and problem-solving skills.
Ability to meet deadlines, anticipate needs, manage and prioritize multiple tasks or projects, follow through, and work independently without supervision, while handling frequent interruptions and shifting priorities.
Ability to articulate complex ideas and present them to a wide variety of groups in several ways.
Demonstrated independent judgment and the ability to assess and make recommendations on risk.
Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
Advanced skills using the web and computer programs including Microsoft Office Word and other products.
Demonstrated experience in project management, including the ability to do proactive outreach and establish professional connections across multiple departments.
Strong analytical skills, independent judgment, and ability to effectively interact with a wide range of people.
Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
Commitment to promoting and enhancing diversity, equity, and inclusion.

Preferred Qualifications

Advanced degree in business, financial administration, or accounting.
Non-profit accounting experience or a non-profit certification.
CPA or PA certificate.
Experience working in a finance or budget position in an office of advancement or alumni association at a college or university.
Experience working for a foundation or 501c3, preparing IRS forms 990 and 990T.
Knowledge of GAAP principles.

FLSA Exempt: Yes

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All offers of employment are contingent upon successful completion of a background inquiry.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.