IT Administrative Specialist

Posting End Date:

Work Place Flexibility: Onsite

Legal Entity: Entergy Services, LLC

* This position will be filled as a Specialist Admin I, II, III, or Sr based on the experience and qualifications of the selected candidate. *

JOB SUMMARY:
Responsible for daily operations in managing the accounts payable and contract compliance processes for new and existing contractors, communicating the budget, handling all local orders, payments, and entering, and tracking all RMAs for different vendors.

JOB DUTIES & RESPONSIBILITIES:

• Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested
• Tracking O&M actuals and forecasting future O&M spending for Regional Telecommunications group. Participating in monthly PE conference calls regarding this activity.
• Tracking regional spend for equipment replacements through the annual Telecom capital program. Updating spreadsheet monthly.
• Tracking and implementing tower leases, propane tank rentals, and land leases.
• Submit requests for contracts/purchase orders as needed (O&M and Capital). This includes equipment for any purchases needed to fulfill customers request for Motorola radios and other equipment.
• Place small orders with vendors for purchases on Purchasing Card.
• Monthly reconciliation of Purchasing Card.
• Track contracts/purchase orders as they move through the system, which includes matching the invoices as they come in for payment.
• Run monthly Overtime report for regional Telecommunications group.
• Motorola radio repair tracking and payment for Regional utility personnel.
• Process vendor payments for CPC related purchases including reconciling the CPC purchases per the system policy requirements
• Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing
• Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support
• Perform contract management activities per established system policies and procedures related to setting up new contracts in INDUS/Passport, maintain existing contracts including contract ceiling management, review, and processing of contractor/vendor invoices for accounts payable requirements, and administering contract releases as requested by management for approval of work
• During major storm events, support the grid as jurisdictional lead for Crew Manager (resource tracking) as well as providing support for other storm related logistical requirements
• Assisting with receiving and tracking for project materials and equipment.
• Coordinate Annual Records Management activities for the group.
• Update code blocks on timesheets for field personnel as changes are needed.
• Coordinate shipping activities required by Telecommunications personnel in the region
• Provide Calendar and meeting reservation support.
• Willing and able to perform other unrelated duties as required and learn new processes and technologies
• Ability to work independently and with others
• Ability to work effectively on multiple assignments with minimal supervision.
• Flexible and able to adjust to changing priorities

MINIMUM REQUIREMENTS:

Minimum Education:

• Preferred: Associate degree in a technical field (e.g., information systems, accounting, business, finance, economics, etc.)

Minimum Experience:

• Specialist-Admin I: 0-2 years of relevant experience
• Specialist-Admin II: 2-4 years of relevant experience
• Specialist-Admin III: 4-6 years of relevant experience
• Specialist-Admin Sr: 6+ years of relevant experience

Minimum Knowledge, Skills, and Abilities:

• Must be dependable, self-motivated, goal oriented, organized, and able to manage multiple tasks with little or no supervision
• Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications
• Must possess strong written and oral communication skills
• Must always maintain confidentiality
• Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices
• Demonstrated maturity in decision making and respect of peers
• Good analytical and organizational skills

Minimum Certifications or Licenses:

• Must be EEI SASS test recommended

Primary Location: Arkansas-Little Rock Arkansas : Little Rock
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Req ID: 112267
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Entergy Pay Transparency Policy Statement: The Entergy System of Companies (the Company) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information. 41 CFR 60-1.35(c). Equal Opportunity and Pay Transparency.

Pay Transparency Notice:

Pay Transparency Nondiscrimination Provision (dol.gov)

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

EEI Testing:

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and number of questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests, Logon ID: entergy, password: practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.