Contract Administration Compliance Manager

Job Details

Level
Experienced

Job Location
Headquarters - Baltimore, MD

Position Type
Full Time

Education Level
High School

Salary Range
$65,000.00 - $75,000.00 Salary/year

Job Shift
Day

Job Category
Finance

Contract Administration Compliance Manager

Flexible Schedule

Hybrid Schedule-Hybrid is defined as a flexible work model that supports a blend of in the physical office (1-2 days per week) and partially remote workplace.

JOB PURPOSE

The Contract Administration Compliance Manager is responsible to ensure all program documents, contracts, grants and agreements throughout the organization are centrally maintained, monitored, and current, contain standard information, and are properly executed to minimize risk and maximize financial and operational performance. Additionally, the Compliance Manager is responsible for helping to keep HCAM's activities within the guidelines, regulations, and ethical expectations of the industry.

ESSENTIAL DUTIES

Essential Job Functions:

• Builds effective relationships with funders, Program Directors and program staff to support company mission and core values to meet and exceed the clients' expectations.
• Develops and maintains a collaborative and effective business relationship with the Executive Leadership team regarding: contract development procedures, document updates, reports, policies, training and acquiring appropriate agreements and executed copies thereof.
• Manages program liability and risk management through the lifecycle of the program as it relates to contract compliance.
• Accountable for tracking and maintaining all HealthCare Access Maryland organizational contract documents to include grant agreements, contract modifications and subcontracts; and monitoring compliance including but not limited to insurance policies, non-disclosure agreements, legal, and risk management in an electronic data repository (SharePoint).
• Responsible for the development, standardization, and maintenance of policies, processes, and procedures around document compliance.
• Manages a continuous document management process database, quality improvement systems and training to keep stakeholders up to date concerning contract requirements, document management and procedures.

Additional duties and responsibilities:

• As a member of the Compliance Committee, maintains the Compliance Calendar, and assists with development of meeting agendas and follow-up.
• Assists with Program Audits as required.
• Monitoring business operations of programs and reporting infractions, reviewing company policies for possible risks and liabilities, and researching legal requirements for new initiatives.
• Develops control systems to address violations of internal business policies or policy breaches.
• Hosts training to educate team members regarding applicable regulations and requirements.

Qualifications

Education, Experience, Certifications and Licensures:

• High School diploma required, Bachelor's degree in business administration, business management, legal studies or project or contract management or related discipline, or equivalent work experience required.
• 3-5 years of experience working in a professional setting, particularly in the realm of compliance and/or contract management.
• In depth knowledge of healthcare industry contract standards, rules and regulations is greatly preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Must maintain a high degree of confidentiality.
• Strong attention to detail and accuracy.
• Excellent planning, time management and decision-making skills.
• Ability to learn systems quickly and develop practical solutions for system improvements.
• Strong analytical abilities and problem resolution.
• Excellent oral and written communication skills.
• Excellent interpersonal skills and ability to work collaboratively in a team environment.
• Some travel may be required for this position, including but not limited to off-site locations.
• Highly organized and detail oriented
• Proficiency in Word, Excel, and presentation software

• Organizational skills with the ability to meet a demanding workload.
• Excellent oral and written communication skills required.
• Effective problem-solving skills with proven ability to work efficiently and meet deadlines.
• Must be able to uphold and comply with HCAM's code of ethics and core values.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear and respond to customers and employees. The employee frequently is required to stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to walk and sit. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

SAFETY & HEALTH RESPONSIBILITIES

HCAM is committed to providing and maintaining a safe, secure and healthy work environment for all employees, clients served, volunteers and visitors. As part of this commitment, HCAM has developed safety, security and occupational health policies, practices, and standards.

With this understanding, all employees are required to: Adhere to all local, state and federal safety and environmental codes, ordinances, standards and laws; adhere to all HCAM and local safety plans, policies, practices and standards; be aware of and follow all safety rules of your work site; report any unsafe conditions or accidents to your supervisor; practice standard precautions (formerly universal precautions) at all times, and; participate in mandatory or available safety training.

WORK ENVIRONMENT

While performing the duties of this job, the employee is exposed to both indoor and outdoor conditions. The employee will be subject to noise.

Our Culture - Health Care Access Maryland

HCAM is dedicated to fostering diversity, equity, and inclusion in our commitment to support our employees and the Marylanders we serve.

HCAM's DEI Vision Statement: "To be regarded as a leader in equitable access to health care through policy and practices, and a workplace whose culture promotes diversity, values its team, and fosters inclusion."