Clerk III- Cashier

Job/Position DescriptionClerk IIIThe Clerk III reports directly to the

Financial Officer at the facility (state hospital or state-supported

living center) and provides administrative and financial support

services. The Clerk IV routinely performs advanced (senior-level)

clerical and financial work for the financial office in areas of

bookkeeping and financial activities (such as, compiling and tabulation

of data), inventory audits, and mail processing. Is also responsible for

the coordinating of clerical activities including requesting materials

and office supplies, handling and transporting facility documents or

mail and maintaining accurate financial files.The Clerk III has a

working knowledge of the HHSC rules and facility policies and

procedures, demonstrates the ability to communicate clearly both orally

and in writing and provides training as needed to other employees.

Completion of job duties requires working under limited supervision with

considerable latitude for the use of initiative and independent

judgement and provides excellent customer service to all consumers.

Essential Job FunctionsAttends work on a regular and predictable

schedule in accordance with agency leave policy and performs other

duties as assigned.Responsible for receiving, sorting, date stamping,

and distributing all the campus mail from the post office.Participates

in the daily run to the local post office to pickup and drop off mail.

Receiving, filing, and storing of completed purchase vouchers and

journal vouchers (Regional facility) and deposit vouchers. Coordinates

requesting materials, postage, registered mail, packages and other

office supplies with Financial Officer. Assist in maintaining the

storage, tracking log, and release of personal effects. Receive patient

personal effects from admissions and/or unit drop-off boxes. Perform

annual escheats of patientand#146;s personal effects. Coordinate with

the Accounting Technician II (NRAO) or Accountant I (RBMO) in

distribution of payroll warrants. Distributes cash per patient special

requests or client outings. Writes receipts to reflect the source of the

funds (petty cash or trust fund) and the purpose of the payment.

Receives unused funds back, reconciles the petty cash box, and

communicates with the Accountant I (RBMO) the balances needed to

replenish the petty cash. Prepares daily receipts (call in sheets) and

daily bank deposits. Receives funds (cash or check) through mail or at

the cashier window. Writes receipts and pulls all documentation together

for the Accounting Technician II to deposit. Assist the Property

Department on their annual asset inventory for all assets in the

accounting department. Assist with canteen inventory (if one on the

campus) to inventory the stock at the canteen. Other duties as assigned

include but are not limited to administration, cashiers, and fiscal

services. Provides training on tasks to new employees in the same role.

Participate and/or serve in a supporting role to meet the

agencyand#146;s obligation for disaster response and/or recovery or

Continuity of Operations (COOP) activation. Such participation may

require an alternate shift pattern assignment and/or location.

Registrations, Licensure Requirements or CertificationsRequires a valid

driverand#146;s license Knowledge Skills AbilitiesKnowledge of clerical

and financial procedures; proper use of spelling, punctuation, grammar,

and arithmetic; of business and financial policies and procedures; and

of records administration and postage procedures.

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