Purchasing Coordinator

Job Title: Purchasing Coordinator

Reports To: Director of Purchasing 

FLSA Status: Non-Exempt 

Department: Administrative 

Location: Sandy Office

Summary

The Purchasing Coordinator should have residential construction experience, excellent attention to detail, organizational abilities, time management skills, communication skills, and must represent the Company in a professional manner.

Responsibilities include:

• Send out Price Schedules and track signatures

• Provide miscellaneous invoice help to Purchasing teams, including but not limited to coding, processing, etc.

• Provide analysis on Options margins percentages

• Prepare and upload job/lot start packets into tracking software

• Assist in uploading building/lot specific plan information into tracking software

• Assist in uploading approved cabinet layouts into tracking software

• Any other tasks as required by the Purchasing or Construction teams

• Assist in custom Option pricing as needed

• Assist in maintaining and submitting manufacturer rebate reports to the Purchasing Manager

• Provide correct labeling/sticker information for Design Center samples when requested by Selections Coordinator

• Receive and help maintain products shipped directly to the office and stored offsite

• Program Selections into tracking Software

• Perform other duties as needed or assigned

Competency 

To perform the job successfully, an individual should demonstrate the following competencies: 

Problem Solving - Identifies and resolves problems in a timely manner. 

Technical Skills - Pursues training and development opportunities; strives to continuously build knowledge and skills. 

Oral Communication - Speaks clearly and persuasively in positive or negative situations; demonstrates group presentation skills; participates in meetings. 

Organizational Support - Follows policies and procedures. 

Written Communication - Writes clearly and informatively; able to read and interpret written information. 

Business Acumen - Understands business implications of decisions; demonstrates knowledge of market and competition. 

Cost Consciousness - Develops and implements cost saving measures; contributes to profits and revenue. 

Ethics - Works with integrity and ethically. 

Dependability - Follows instructions; responds to management direction. 

Initiative - Asks for and offers help when needed. 

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education/Experience Three to five years construction purchasing experience or a relevant degree.

Language Ability Ability to write routine reports and correspondence. Ability to speak effectively before employees of the organization. 

Math Ability Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. 

Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. 

Method of Evaluation The accuracy and quality of the results of the performance of the responsibilities as set forth in this job description and the degree of satisfaction expressed by management, peers, staff and fellow employees. 

Computer Skills To perform this job successfully, an individual should have the following skills: 

Application Skill Level 

Microsoft Word - Intermediate 

Excel - Intermediate 

ERM Software - Intermediate

Certificates and Licenses - No certifications needed 

Supervisory Responsibilities This job has no direct supervisory responsibilities. 

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is a typical office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Method of Evaluation The accuracy and quality of the results of the performance of the responsibilities as set forth in this job description and the degree of satisfaction expressed by management, peers, staff and fellow employees. Vesta Homes is an equal opportunity employer.