This free Office Staff job description sample template can help you attract an innovative and experienced Office Staff
to your company. We make the hiring process one step easier by giving you a template to simply
post to our site. Make sure to add requirements, benefits, and perks specific to the role and your company.
Office Staff Job Summary
We are seeking a reliable, organized office staff employee to join our growing company. In this position, you will assist in daily operations and clerical tasks. You should possess incredible multitasking and organizational abilities, be able to effectively prioritize assignments, and complete them in a timely manner. A positive attitude, strong work ethic, and customer service focus are a must.
Office Staff Duties and Responsibilities
Collaborate with management to complete necessary projects; work independently on prior delegated tasks
Ensure an organized, clean, and tidy workspace
Maintain and re-stock office supplies as needed
Monitor and use office equipment and materials (computers, printers, fax machines, copiers, physical files, etc.)
Complete basic bookkeeping and record keeping duties
Report any problems with office equipment; help resolve the issues if possible
Answer phones, direct calls, take and deliver messages as needed; prepare outgoing mail (including prepping larger packages for sending); sort and deliver incoming mail to appropriate persons
Help to immediately resolve and mediate customer complaints
Arrange and schedule meetings, appointments, and events for management, including coordinating calendars and securing meeting spaces; plan travel arrangements for out of town conferences; keep calendars and remind all parties of upcoming events
Take meeting notes and transcribe into email, document, or spreadsheet form
Office Staff Requirements and Qualifications
High school diploma or GED equivalent
Computer literate; proficient using Microsoft Suite
Confident using office machinery (printers, fax machines, photocopiers, etc.)
Fast and proficient typist
Strong verbal and written communication skills; excellent customer service skills
Nice to Have
Previous office experience and understanding of office procedures and processes a major plus
This template is provided for informational purposes only. The ultimate responsibility for selecting an accurate and non-misleading job title and description, and ensuring that a job posting does not otherwise violate any applicable laws or ZipRecruiter’s Terms of Use, rests solely with the employer. ZipRecruiter makes no representation as to whether the template above accurately describes the employer’s job posting. Please review our Terms of Use and Job Posting Rules for further information.