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Job End Date

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Job Description Summary
In collaboration with the Senior Operations Manager of the Centre for Excellence in Indigenous Health (CEIH), the Learning Circle Manager will plan, design, develop, coordinate and implement the educational objectives, programs, and related administrative functions of the UBC Learning Circle videoconference/webinar program as well as other educational initiatives within CEIH. The UBC Learning Circle is an ongoing videoconference and webinar partnership between CEIH and the First Nations Health Authority that supports the sharing of knowledge with health care workers, as well as health related circles for community members and youth in Indigenous communities.
Organizational Status

The Centre for Excellence in Indigenous Health is a single coordinating point for Indigenous health initiatives within UBC, and a contact for community organizations external to UBC. The CEIH is located in the School of Population and Public Health (SPPH), Faculty of Medicine. The Centre aims to develop and recommend targeted and integrated plans for Indigenous health activities at UBC. It is responsible for organizing, implementing and evaluating the programs housed within the Centre (such as the Summer Science Student Program/Virtual Indigenous Science Experience and the UBC Certificate in Indigenous Health Administration and Leadership Program) with additional programs likely to be created and/or adopted by the Centre.

The position of Learning Circle Manager reports to the CEIH's Senior Operations Manager, and works in collaboration with other members of the Centre. This position will also interact with faculty and staff from various units at the University including the School of Population and Public Health, Faculty of Medicine and other faculties, and the First Nations House of Learning. This person will work with staff at the First Nations Health Authority, our partner in this Program, as well as external health care professionals, First Nations band staff, community organizations, and the general public.
Work Performed

A. UBC Learning Circle Lead (75%):

• Develop, host and facilitate the UBC Learning Circle sessions of all three streams including ensuring culturally specific and appropriate protocols are followed.

• Consult, create and maintain partnerships with First Nations communities and organizational representatives to define appropriate learning objectives and content.

• Work in partnership with various organizations including the FNHA, health authorities, urban and rural partners, to determine and develop community-based programming and educational workshops, seminars and sessions for First Nations communities and staff such as health directors, nurses, community health workers.

• Develop program: UBC Learning Circle speakers, content and format.

• Ensure risk mitigation measures and are in place for educational sessions.

• Lead guests/faculty toward adapting content for specific audiences through coaching, writing and facilitation.

• Oversee the creation of promotional materials for the website, list serves, and promote the UBC Learning Circle at appropriate venues and conferences.

• Ensure equipment and technology for videoconferences and webinars are in working order; work with SPPH IT and FNHA staff, as necessary, to solve problems.

• Write grant and funding proposals and work within prescribed budgets.

• Develop appropriate evaluation criteria and tools.

• Conduct research and analyse data used to assess educational needs of community members and evaluate outcomes through surveys and interviews.

• Responsible for the writing of annual report(s) and other reports and articles as necessary to a variety of stakeholders including, but not limited to, FNHA, UBC, CEIH Advisory Councils, funders.

• Hold meetings for planning and programming purposes.

• Supervision of the Program Assistant(s) and Work Learn students charged with Learning Circle duties.

• Sit on CEIH/FNHA joint Learning Circle Action Committee.

B. Other Educational and Administrative Duties (25%):

• Interview and consult with various stakeholders and professionals in developing Indigenous health educational curriculum directed towards public health students, health professional students and professionals.

• Make recommendations for appropriate content and curriculum.

• Make recommendations for appropriate instructors to deliver content.

• Plan, develop, coordinate, implement and manage educational activities such as workshops, seminars, consultations, presentations and lectures.

• Conduct literature reviews, as necessary.

• Make presentations on behalf of CEIH.

• Develop appropriate evaluation criteria and tools.

• Write and prepare grant proposals, ethics applications, reports, proposals, letters, and newsletters.

• Sit on committees representing Centre for Excellence in Indigenous Health.

• Other duties as required.

Consequence of Error/Judgement
The Learning Circle Manager will exercise considerable judgment, initiate and carry through activities important to the functioning of the CEIH. Poor judgment or ineffective communications with community partners, faculty members, Department Heads, Deans, could impede or seriously compromise relations and UBC programs, and adversely affect UBC's reputation. The incumbent must exercise judgment to recognize potential conflicts, relationship and financial risks and act accordingly. The incumbent is expected to display conduct in accordance with the, UBC Statement on Respectful Environment for Students, Faculty and Staff. The Senior Operations Manager or Co-Director(s) may need to intercede in order to resume a productive working relationship. Generally, most errors can be rectified.
This position will be responsible for access, collection, use and disclosure of personal information in accordance with the BC Freedom of Information and Protection of Privacy Act (RSBC 1996) and other UBC privacy and security policies. This position requires employees to work under strict confidentiality requirements; internal procedures and policies to protect personal information must be followed and adherence to these requirements will be regularly reviewed by the employer.
Supervision Received
Works independently, consulting with the Senior Operations Manager regarding new initiatives. The incumbent is expected to take initiative, problem solve, determine course of action and follow through.
Supervision Given
Supervision of Learning Circle staff and Work Learn students charged with Learning Circle duties.
Minimum Qualifications
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications

• Undergraduate degree in a relevant discipline.

• Master's degree in related field preferred.

• Minimum of four years' experience or the equivalent combination of education and experience.

• Experience in educational programming and curriculum development as well as facility with new learning technologies.

• Knowledge, skills, and significant experience in working with Aboriginal people and communities.

• Must be organized and have the ability to prioritize and work effectively under pressure to meet deadlines.

• Ability to exercise a high level of tact and discretion in internal and external contact work.

• Self-motivated and able to work independently without supervision.

• Ability to effectively use the Microsoft Office Suite (e.g., Outlook, MS Word, MS Excel) at an intermediate level.

• Ability to supervise and motivate employees.

• Ability to address and moderate interpersonal conflict by confronting issues and taking appropriate action.

• Interpersonal skills including: the ability and interest in engaging with indigenous youth and community members; ability to work effectively and cooperatively with a wide variety of professional and non-professional staff; comfortable contacting First Nations communities by phone and in person, and maintaining relations while respecting First Nations protocols.

• Excellent verbal and written communication skills which would include ability to compose correspondence and reports of a complex nature.

• Experience and ability hosting online and videoconferencing sessions.

• Ability to develop and deliver effective presentations and workshops in-person or via videoconference.