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What Is a Program Administrator and How to Become One

Program Administrator

What Is a Program Administrator?

A program administrator oversees the development and implementation of a program, such as an educational, community, or after-school program. Their main job duties are to coordinate staff, ensure all administrative issues—such as budgets and locations—are taken care of, and design assessment tools to determine the effectiveness of the program. Qualifications for this job include experience and skills, including leadership and time management.

How to Become a Program Administrator

In most cases, a career as a program administrator does not require you to have formal education. While some employers prefer to hire candidates with a bachelor’s or master’s degree, most look for several years of relevant job experience with administrative, project management and planning, and leadership responsibilities instead. You also need relevant experience within the industry for which you apply, such as healthcare or information technology. Program administrators need computer proficiency, especially with creating and organizing documents, updating records, and creating presentations. Other necessary qualifications include written and oral communication, interpersonal, organizational, problem-solving, and multitasking skills.

Program Administrator Job Description Sample

With this Program Administrator job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Program Administrator role.

Job Summary

Our organization is currently seeking a Program Administrator to oversee program operations. In this role, you will schedule the programs we offer, as well as help direct community outreach efforts. This position also requires frequently communicating with internal and external stakeholders, so excellent communication skills are essential. Applicants should have a bachelor's degree in a related field and team management experience. Applicants with experience working with nonprofits or who have bilingual communication skills are strongly preferred.

Duties and Responsibilities

  • Oversee program operations
  • Contribute to community outreach efforts
  • Assist with program scheduling and resolving conflicts
  • Assist with employee or volunteer selection and training
  • Communicate with internal and external stakeholders

Requirements and Qualifications

  • Bachelor's degree in a related field (preferred)
  • Team management experience
  • Nonprofit experience (a plus)
  • Networking and communication abilities
  • Organizational and time management skills