Payroll Specialist Job Description Sample Template

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We are seeking an experienced, reliable payroll specialist to join our growing company. In this role you will oversee payroll operations, ensuring accuracy and timeliness. You will work in a high-volume office, processing and managing changes for over 2000 interstate payroll accounts. You will work collaboratively and with a team of skilled professionals in a fast-paced, deadline-driven environment, demonstrating precision and expertise, in order to maximize efficiency and productivity.

• Consistently, accurately process payroll for 2000+ employees
• Manage workflow as prescribed to maximize efficiency
• Audit timesheets accurately to ensure wages and benefits are properly distributed
• Accurately record and document all transactions, as directed
• Research, analyze, and resolve all discrepancies, reporting to management as needed
• Monitor all accounts continually for accuracy
• Ensure accurate taxation and garnishment is applied to each account
• Participate in end-of-month closing and audits
• Conduct year-end reporting for W-2s etc.
• Remain in constant communication with teammates and management
• Communicate with HR teams to make necessary changes/updates to accounts
• Remain in compliance with all legal and institutional requirements at all times
• Demonstrate respect for client privacy

• High school diploma or equivalent required—Bachelor’s' degree preferred
• 3 or more years' experience working in payroll or similar role
• Significant experience working in multi-state payroll is a plus
• Excellent computer skills, including ADP payroll software and Microsoft Office
• Solid working knowledge of tax code
• Strong bookkeeping skills
• Exceptional communication skills, both written and verbal
• Aptitude for numbers and exceptional commitment to accuracy
• Team-player with excellent interpersonal skills
• Outstanding problem solving and analytical thinking skills
• Attention to detail and ability to prioritize tasks