Administrative Officer Job Description Sample Template

This free administrative officer job description sample template can help you attract an innovative and experienced administrative officer to your company. We make the hiring process one step easier by giving you a template to simply post to our site. Make sure to add salary, requirements, benefits, perks, and steps to apply for the specific role at your company.

Administrative Officer Job Summary

The administrative officer is responsible for the majority of administrative duties in the company. This person will manage employee records, organize files, answer calls, and provide support for the entire company. As administrative officer, the ideal candidate will be highly organized and able to handle financial records and expenses.

Administrative Officer Duties and Responsibilities

  • Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
  • Creating, updating, and maintaining records and databases
  • Updating office policies and procedures
  • Scheduling company calendar and updating as needed
  • Preparing reports on expenses, office budgets, and other expenditures
  • Supporting department managers, staff, and CEO
  • Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
  • Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.).
  • Organizing special functions and social events
  • Preparing correspondence, documentation, or presentation materials

Administrative Officer Requirements and Qualifications

  • Excellent written and verbal communication skills
  • Excellent time management skills; ability to prioritize
  • Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems
  • Self-directed and able to work without supervision
  • Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
  • Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
  • Highly organized multi-tasker who works well in a fast-paced environment
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
  • High school diploma

Nice to Have

  • Associate’s degree, or Bachelor degree in business, administration, or related field preferred
  • IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred

Similar Job Titles

  • Administrative Assistant

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