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Ward Secretary Jobs (NOW HIRING)

Frantz Ward LLP

Legal Secretary

Cleveland, OH · On-site

$50K - $60K/yr

Frantz Ward LLP, a 80-attorney Cleveland, Ohio law firm, seeks a Legal Secretary to join our support staff. Prior experience in a law firm or professional services environment preferred. This ...

Frantz Ward LLP

Legal Secretary

Cleveland, OH · On-site

$50K - $60K/yr

Frantz Ward LLP, a 80-attorney Cleveland, Ohio law firm, seeks a Legal Secretary to join our support staff. Prior experience in a law firm or professional services environment preferred. This ...

Frantz Ward LLP

Legal Secretary

Cleveland, OH · On-site

$50K - $60K/yr

Description Frantz Ward LLP, a 80-attorney Cleveland, Ohio law firm, seeks a Legal Secretary to join our support staff. Prior experience in a law firm or professional services environment preferred.

Trinity Health

RN, Nursing Services (486)

Minot, ND · On-site

Supervising staff along with the continuous evaluation of resident care needs and implementation of plan of care by direct care or supervision of the LPN, CNA or Ward Secretary. ° Licenses and ...

Trinity Health

RN, Nursing Services (482)

Minot, ND · On-site

Supervising staff along with the continuous evaluation of resident care needs and implementation of plan of care by direct care or supervision of the LPN, CNA or Ward Secretary. ° Licenses and ...

Trinity Health

RN, Nursing Services (488)

Minot, ND · On-site

Supervising staff along with the continuous evaluation of resident care needs and implementation of plan of care by direct care or supervision of the LPN, CNA or Ward Secretary. ° Licenses and ...

Trinity Health

RN, Nursing Services (486)

Minot, ND · On-site

Supervising staff along with the continuous evaluation of resident care needs and implementation of plan of care by direct care or supervision of the LPN, CNA or Ward Secretary. ° Licenses and ...

Trinity Health

RN, Nursing Services (488)

Minot, ND · On-site

Supervising staff along with the continuous evaluation of resident care needs and implementation of plan of care by direct care or supervision of the LPN, CNA or Ward Secretary. ° Licenses and ...

TRINITY HEALTH

LPN-HOMES (659)

Minot, ND

$25.17 - $37.76/hr

Supervising staff along with the continuous evaluation of resident care needs and implementation of plan of care by direct care or supervision of the CNAs, Environmental Aides, or Ward Secretary. The ...

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Ward Secretary information

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$23K

$42.5K

How much do ward secretary jobs pay per year?

As of Jul 3, 2026, the average yearly pay for ward secretary in the United States is $41,213.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $42,000.00 per year, depending on experience, location, and employer.

What are Ward Secretaries?

Ward Secretaries are administrative professionals who support the daily operations of hospital wards or medical units. They handle clerical tasks such as managing patient records, scheduling appointments, answering phones, and coordinating communication between medical staff, patients, and families. Their role is crucial in ensuring the smooth running of the ward, allowing medical staff to focus on patient care. Ward Secretaries must have strong organizational and communication skills, as well as familiarity with medical terminology and hospital procedures.

What is the difference between Ward Secretary vs Medical Secretary?

AspectWard SecretaryMedical Secretary
CredentialsHigh school diploma or equivalent; some roles may require medical office trainingHigh school diploma; medical office certification often preferred
Work EnvironmentHospitals, clinics, healthcare facilities, primarily in patient wardsMedical offices, clinics, hospitals, supporting various healthcare departments
Job DutiesManaging ward schedules, patient records, coordinating with medical staffHandling medical correspondence, scheduling appointments, managing medical records

The main difference between a Ward Secretary and a Medical Secretary lies in their work environment and specific duties. Ward Secretaries primarily work directly in patient wards within hospitals, focusing on ward-specific tasks. Medical Secretaries support multiple departments or clinics, handling broader administrative functions. Both roles require similar credentials, but their daily responsibilities and work settings differ.

What does a ward secretary do?

A ward secretary is responsible for managing administrative tasks in a healthcare or hospital ward, including maintaining patient records, scheduling appointments, and coordinating communication between staff and patients. They often use office software and must ensure confidentiality and accuracy in their work.

What qualifications do I need to be a secretary?

To be a ward secretary, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software such as Microsoft Office. Some positions may require previous administrative experience or familiarity with medical or hospital environments.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to high-level executives, with salaries exceeding $80,000 annually. These positions typically require advanced organizational skills, experience, and proficiency with office management tools like Microsoft Office or specialized scheduling software.

What are the key skills and qualifications needed to thrive as a Ward Secretary, and why are they important?

To thrive as a Ward Secretary, you need strong organizational skills, attention to detail, and a solid understanding of medical terminology, often supported by administrative or healthcare-related qualifications. Familiarity with hospital information systems, electronic health records (EHRs), and office software like Microsoft Office is typically required. Excellent communication, multitasking, and a calm, approachable manner are standout soft skills for this role. These skills ensure efficient ward operations, accurate patient record-keeping, and effective support for clinical staff and patients.

What do you need to be a unit secretary at a hospital?

To be a unit secretary at a hospital, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software like Microsoft Office. Prior experience in healthcare or administrative roles can be beneficial, and some hospitals may require certification in medical office procedures or basic healthcare knowledge.

How does a Ward Secretary typically collaborate with medical staff and patients on a daily basis?

A Ward Secretary plays a crucial role in ensuring smooth communication and coordination between medical staff, patients, and visitors. On a daily basis, they manage patient records, schedule appointments, answer inquiries, and relay important information to nurses and doctors. Ward Secretaries are often the first point of contact at the ward's front desk, so they must balance administrative tasks with providing friendly, efficient service. Collaboration is key, as they frequently coordinate with the healthcare team to support patient care and maintain an organized workflow.
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Ward Secretary jobs near you
Infographic showing various Ward Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 76% Full Time, 15% Part Time, and 8% Contract. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $41,213 per year, or $19.8 per hour.
Unit Secretary/PCT - Emergency Center

Unit Secretary/PCT - Emergency Center

Lima Memorial Health System

Lima, OH • On-site

$41K - $50K/yr

Full-time

Posted 29 days ago

Lima Memorial Health System rating

6.8

Company rating: 6.8 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

Job description

Functioning within the Health System’s mission, vision, values, policies and procedures, the PCT/Unit Secretary functions as a partner to the Registered Nurse with the goal of providing quality patient care.  In addition to patient care, the PCT/Unit Secretary transcribes physician orders and performs a variety of clerical tasks as needed. 

Education: High School diploma or equivalent (e.g. GED) is required. Additional education in medical terminology and/or clerical skills is preferred.  Must successfully complete LMHS Sec/PCT orientation program and demonstrate competency on all skills.   

Licensure/Certification: Current BLS required or obtained within three (3) months of hire. Must prove successful completion of an approved nurse aide training and competency program; OR 
Have an active EMT basic, Intermediate or Paramedic license, OR
Must be actively registered as an STNA in the State of Ohio; OR
As an RN student, have completed 2nd quarter or 1st semester clinicals in a Nursing Associate’s Degree or diploma program or be a 2nd year student in a B.S.N program; OR
As an LPN student, have completed 2nd quarter or 1st semester clinicals in a Licensed Practical Nurse Training Program. 

Experience:  Previous experience as a Patient Care Tech or Unit Secretary is preferred.  Previous experience as a registration interviewer, medical or ward secretary is preferred.  Experience in transcribing verbal orders preferred.  

Skills:  Must have excellent “customer service” skills, including the ability to exhibit patience and tact with all constituents including physicians, patients and associates.  Must demonstrate flexibility with work schedule changes, be cooperative and collaborative, and have the documented ability to work with speed and proficiency while under stress. Must have basic computer skills and EMR (electronic medical records) experience.  Must be able to print and write legibly and accurately.  Possess the ability to calculate simple mathematics and follow instructions.  Must be able to type and must show an aptitude for clerical work. Good communication skills are necessary.  
 

 

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